Library Assistant & Exam Unit Executive

Responsibilities and Duties • Maintains and disseminates information about the College semester dates. • Processes and distributes all student application forms across the College. • Monitors the quality and integrity of data held in the administration database. • Maintains assessment and other academic regulations, facilitating their correct applications across the College through staff development, advice, and participation in Boards of Examiners. • Supports the management of collaborative programmers link through maintaining the definitive register of such links, invoicing for fees due, supporting the quality management of collaborative provision, supporting the contract formulation process, maintaining a partner contact network and direct liaison with partner institution. • Supports quality assurance through fulfilling the institutional facilitator role and supporting departments through the Periodic Review process both through the provision of advice and participation in the review teams. • Services the students disciplinary process for both assessment offences and general student misconduct by maintaining regulations, raising awareness of the process, servicing panels, corresponding with students, advising departments on procedures and requirements. • Services the processes for students appealing against academic decision by maintaining regulations, raising awareness of the process, servicing panels, corresponding with students, advising departments on procedure and requirements. • Servicing the process for the appointment of internal/ external examiners by maintaining regulations and procedure, raising awareness, keeping a database of appointments, acting as the official point of receipt report, organizing and delivering and induction process for external examiners, advising departments on procedures and requirements, and writing letters of appointment. • Services the Academic Board, and its sub-teams. • Maintains the College’s definitive register for Collaborative Partnership, Memoranda activity , Professional Statutory and Regulatory body, External Examiners and approval and review cycle • Responsible on maintaining and updating students records and files (physical and in system). Also responsible in managing the archives. • In-charge of providing verified data and statistics to internal/external stakeholders such as corporations, sponsors, government agencies, internal departments, etc. • Involve in checking the completion status for graduating students whereby to determine whether students fulfilled all graduation requirements or not. • Supervise & prepare final examination timetables that include resolving timetable clashes. • Supervise & execute the tasks of printing, storage and delivery of the final examination papers. Also monitor examination venues and seating arrangements for final examination. • Supervise & prepare of invigilators timetables and other matters related to preparation of final examination. • Responsibilities of the role include compiling the Final Examination Report prepared by respective schools, prepare the meeting materials, and take/prepare meeting minutes. • You may be required to manage and deliver some additional task as and when required by the management.