ESTATE CLERK (KUALA KANGSAR)

FULL JOB DESCRIPTION We are seeking a detail-oriented and organized Estate Clerk to assist in the administration and management of estate operations. The Estate Clerk will be responsible for maintaining accurate records, supporting the management team with various clerical tasks and ensuring that day-to-day operations of the estate run smoothly. This is a key support role requiring a high degree of accuracy, discretion and a good understanding of estate management procedures. KEY ACTIVITIES / ACCOUNTABILITIES: 1. Record Keeping Maintain accurate and up-to-date records of estate transactions, correspondence, contracts and other related documents. 2. Correspondence Management Handle incoming and outgoing communications (letters, emails, phone calls) on behalf of the estate manager or administrator. 3. Document Preparation Assist with the preparation of legal documents, reports and estate management paperwork including maintaining a filing system for easy retrieval. 4. Inventory Management Assist in maintaining inventory records for estate assets, supplies and equipment. 5. Scheduling & Coordination Coordinate appointments, meetings and events related to the estate, including liaising with contractors, suppliers and service providers. 6. Financial Administration Assist with the preparation and tracking of estate-related budgets, invoices, payments and receipts. 7. Compliance Ensure that the estate complies with relevant laws, regulations and internal policies. 8. Customer Service Provide exceptional service to estate residents, visitors and clients, handling inquiries and resolving issues efficiently. 9. General Administrative Support Perform general clerical tasks, such as filing, faxing, photocopying and organizing estate files. 10. Reporting Prepare periodic reports on estate activities, expenses and other relevant details as required by the estate management team.