Human Resource Generalist

1. Basic Function of Human Resource Executive Managing all aspects of human resources, including but not limited to recruitment, on-boarding, training, general HR administration & work closely with management to support strategic HR initiatives and contribute to the overall success of Approved Group International and its related companies (AFSB, ACPL, ALCSB AC(I)PL etc) 2. Duties & Responsibility - Activities include but not limited to: Payroll Management • End-to-end accurate and timely payroll processes (AFSB, PT ACI, ACPL, ALCSB) • Ensuring the laws and regulations including statutory, tax obligations & reporting requirements are adhered • Reconciling payroll data and providing reports to finance teams • Involve in yearly staff tax document compilation • Manage salary calculations in accordance to latest Employment Act Compensation and Benefits • Administer employee benefits programs, insurance & leave • Conducting job salary benchmarking to ensure it is aligned with current market trends and competitive • Assist expatriates with benefits enrolment options such as SOCSO, Tax Declaration & Medical • Document & compile Payroll Reports for HR record keeping Performance Management • Administering performance appraisal processes • Providing guidance to Vice Presidents & Head of Departments on employees on performance management matters Employee Relations • Handling employee concerns and inquiries, conflicts or disputes, grievances & disciplinary action • Ensuring company policies are aligned with latest Employment Act 1955. • Updating company policies to incorporate any new initiatives by the management Employee Management • Regularly provide information and reminders to employees regarding company policies • To ensure email issued when new information is released by management Expatriate Management • Management of all expatriates’ process of Employment Pass, Dependant Pass & Resident Pass application & renewal • Adhere to the timeline provided by Expatriate Services Division & Talent Corp to initiate & prepare the required documents for the application & renewal process • Tax Clearance for all expatriates. Recruitment & Talent Engagement • Job postings with detailed & clear structure of the job responsibilities, job requirements and qualification • Utilize effective screening and interviewing techniques to ensure the hiring of qualified candidates. • Oversee and manage the end-to-end recruitment process, including but not limited to internal and external job advertisements, online postings, and collaboration with recruitment agencies, drafting of contracts. • Actively participate in recruitment activities, conducting interviews, checking references, background screening and selecting candidates based on defined selection criteria and company policies. • Conduct employee on-boarding, orientation and introductory training sessions. General HR Matters • Employee leave processing, general inquiry regarding staffs’ wellbeing, annual performance, bonuses, salary review exercise • Allocating, Monitoring & Recording company asset assigned by HR department such as lap tops, cameras, corporate attire & tools • To apply APEC card and Indonesia Business Visa for consultants travelling overseas • Creating Job Descriptions for new openings & revising Job Descriptions for promoted employee • Off-boarding, exit interviews, take-over of company assets • Maintaining company organizational charts Training Management • Training Need Analysis, HRDF claims, Training Request Approval & coordination with Training Provider to deliver training programs • Public Training – end to end preparation including logistics, refreshments, venue preparation, certificates Duties & Responsibility - Activities include but not limited to: i. Filing and Record Keeping: • Maintain an electronic and hard copy filing system. • Ensure accuracy and confidentiality in all matters. ii. Adherence to Standard Practices: • Adhere to standard practices and administrative Standard Operating Procedures (SOP). iii. Other Duties: • Perform any other related duties as directed for this role. Knowledge, Skills & Attributes Knowledge • Knowledge of Employment Act 1955 and regulations relevant to the jurisdiction of the organization. • Understanding of recruitment strategies and techniques, including sourcing and interviewing. • Familiarity with training needs analysis and development of training programs. • Experience in policy development and implementation. Skills • Strong understanding of HR practices, policies, and procedures. • Excellent interpersonal written & oral communication and interpersonal skills, with the ability to interact effectively at all levels of the organization. • Good organizational skills with attention to detail and the ability to handle multiple tasks simultaneously. • Proficiency in MS Office (Word, Excel, PowerPoint) and HR software applications. Microsoft Office tools like Word, Excel, and remote work tools commonly used for documentation ,while Outlook and Teams are used for communication and collaboration • Ability to maintain confidentiality and handle sensitive information with discretion in all matters Personal Attributes • Proactive and self-motivated with a strong sense of initiative. • Problem-solving skills and the ability to make sound decisions. • Strong ethical standards and commitment to integrity in HR practices. • Ability to make informed decisions about task prioritization based on available resources, deadlines, and potential impact. • Accuracy & Detailed oriented with precision and attention to detail • Adherence to strict timelines for completing tasks to ensure timely reporting • Respond positively to management based on feedbacks & suggestions • Ability to work independently & manage workload effectively prioritizing task based on deadlines & importance • Team work which includes listening to others, sharing ideas & working cohesively with others • Being approachable to encourage open communication and fosters positive relationships with colleagues and peers. • Ability to cope with changes & operating difficulties. It involves being open to change and able to adjust to new situations and challenges.