HR & ADMIN Assistant

Responsibilities: • Administrative Support: Assist the receptionist with daily tasks, including answering phones, greeting visitors, and managing correspondence. • Recruitment Support: Assist in managing the entire recruiting cycle from the time the requisition is received to the time the candidate is on-boarded, which include resourcing and pre-screening candidates, negotiating compensation package, conducting reference checks, preparing and finalizing job offers, and onboarding the new employee. • Works closely with hiring managers to understand their recruiting and selection requirements. • Assist in sourcing candidate by utilizing various sources (social media such as Jobstreet, Indeed, MyFutureJobs whenever required, referrals, etc). Maintains the recruitment Facebook, Company’s Career Opportunities and LinkedIn page. • Assist to screen applications/CVs and helps hiring managers to select qualified candidates. • Conducts phone interviews as and when necessary, as part of the candidate pre-screening process. • Schedules and coordinate interviews with all shortlisted candidates. • Obtains approval for the job offer proposals, prepares letter of appointment, finalize job commencement date with the candidate. • Works with hiring managers to develop and/or review job descriptions • Assist to update and maintain Job Descriptions and Organizations Charts. • Assist to prepare, track and compile HR reports and statistics, and HR dashboards. • To assist in the preparation of the Annual Training Plan and budget for the entire organization. • To assist in the execution of the Annual Training Plan as well as ad-hoc training requisition. Plan, organize and coordinate internal, external and ad-hoc training according to company’s training objective. • To assist HRDC application upon approval from HOD. • To maintain all training records accordingly. • To assist the Senior Human Resource Executive in terms of Foreign Workers and Expatriates documentation whenever needed. • Ensure all HR activities comply with company policies and legal requirements. • To do proper filing. • To undertake other duties and responsibilities as instructor by superior(s) from time to time. Key Skills and Qualifications: • Organizational Skills: Excellent ability to manage multiple tasks and maintain organized records • Communication Skills: Strong written and verbal communication for effective interaction with employees and management. • Microsoft Office: Proficiency in MS Office applications (Word, Excel, PowerPoint). • Teamwork: Ability to work well in a team and support HR functions. • Confidentiality: Handling sensitive information with discretion. • Knowledge of Immigration Laws: Understanding of local immigration laws and procedures related to work permits.