Administrative Support Assistant

1. General clerical duties including photocopying, fax and mailing 2. Maintain electronic and hard copy filing system 3. Retrieve documents from filing system 4. Handle requests for information and data 5. Resolve administrative problems and inquiries 6. Prepare written responses to routine enquiries 7. Prepare and modify documents including correspondence, reports, drafts, memos and emails 8. Schedule and coordinate meetings, appointments and travel & accommodation arrangements for Head of Departments 9. Prepare agendas for meetings and prepare schedules 10. Record, compile, transcribe and distribute minutes of meetings 11. Open, sort and distribute incoming correspondence 12. Maintain office supply inventories 13. Coordinate maintenance of office equipment 14. To setup and coordinate papers for meetings to ensure completeness and timeliness 15. To file and manage general correspondences, legal documents, secretarial documents 16. To assist in preparing and filing tender documents 17. Any other tasks as and when assigned by the Management