O
Operation Assistant
- Full Time, onsite
- Optimal Home (MM2H) Sdn Bhd
- previous experience in a company that assists with MM2H license applications is added advantage, Malaysia
Salary undisclosed
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Job Scope & Responsibilities:
- Document Management: Assist in organizing, maintaining, and archiving company documents, ensuring they are easily accessible for all team members.
- Data Entry & Filing: Accurately input data into various systems and ensure proper filing of physical and digital records.
- Correspondence Handling: Assist with drafting, and sending correspondence (emails, letters, etc.).
- Reporting: Prepare and update regular reports and documents for management and team use.
- Communication Support: Assist with communication between departments and ensure smooth interaction with both internal and external stakeholders.
- Office Support: Provide general administrative support to the team, including answering phone calls, organizing meetings, and assisting in other ad-hoc tasks.
- Document Submission to Authorities: Submit documents to relevant authorities, ensuring compliance with all necessary regulations and deadlines. Follow up to ensure timely processing.
- Verification with Authorities: Verify information with authorities as needed to ensure accuracy and completeness of documents or application status. Act as a liaison between customers and authorities to resolve discrepancies or issues.
- Customer Visa Collection: Coordinate and accompany customers to collect their visas from the authority, ensuring smooth completion of the process.
Job Requirements:
- Education: Minimum SPM or Diploma level.
- Language Proficiency: Fluent in Bahasa Melayu, Chinese, and English (both spoken and written).
- Personality: Outgoing, positive, and able to communicate well with others.
- Skills:
- Strong organizational skills and attention to detail.
- Ability to work independently and as part of a team.
- Proficient in using Microsoft Office (Word, Excel, PowerPoint) and other documentation tools.
- Basic understanding of office equipment such as printers, fax machines, and scanners.
- Experience: Fresh graduates are welcome to apply; previous experience in a company that assists with MM2H license applications is added advantage