Admin & Operation Assistant
Administrative Assistance: Provide administrative support to the operations team,
including data entry, filing, report preparation, and handling office supplies.
Data Management & Reporting: Maintain accurate records, assist with data entry in
systems, and prepare reports on operational performance and inventory management.
Communication Support: Act as a liaison between the operations department and
other teams, ensuring timely communication and follow-up.
Inventory Management: Assist in tracking inventory levels and materials, ensuring
proper documentation, and managing procurement requests.
Document Organization: Manage and organize operational documents, ensuring
accuracy and easy accessibility for the team.
Scheduling and Coordination: Assist with scheduling appointments, meetings, and
travel arrangements for the operations department as needed.
Others Support: Performing other ad-hoc administrative tasks as required to support
the overall operations of the business
Education: High School Diploma or equivalent required. Associate’s degree or higher preferred.
Experience: Previous administrative experience (2+ years) supporting executive-level leadership or operations functions.
Technical Skills: Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook). Experience with office equipment (printers, fax machines) is a plus.
Time Management Skills: Strong ability to prioritize, manage deadlines, and handle
multiple tasks simultaneously.
Strong Communication Skills: Excellent verbal and written communication skills, with the ability to interact professionally with internal and external stakeholders.Attention to Detail: Exceptional attention to detail and accuracy in all tasks.
Problem-Solving Skills: Ability to address challenges and propose solutions with
minimal supervision.
Proactive & Independent: A self-starter who can work with minimal direction but
knows when to seek guidance.