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  1. Go to Settings.
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  4. Click JavaScript.
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Jobs or company...

Personal Assistant

Salary undisclosed
Checking job availability...
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Job Title: Personal Assistant

Location: Petaling Jaya, Selangor, Malaysia

Job Type: Permanent

Opportunity Overview: Robert Walters has an exciting opportunity for a Personal Assistant to join our client for a permanent role. This permanent role will provide exposure to a truly international and multicultural environment that appreciates and respects individuality.

About our client: Our client is a leading global supplier of technology and services, committed to innovation and sustainability. With a rich history and a focus on cutting-edge solutions, the company operates in various industries including automotive, industrial technology, consumer goods, and energy and building technology.

Role Objective:

We are seeking an experienced assistant to join our team in Kuala Lumpur to support our ASEAN Hub leader in administrative tasks. As an Administrative Assistant, you will be responsible for the independent management of the area secretariat as well as the independent and timely completion of the associated tasks. You need to have an independent, reliable and structured way of working and the ability to work under pressure and in an agile environment. In this role, you will report directly to the Vice President for Sales in ASEAN.

Your main responsibilities will be:

  • Support of the Hub Lead with responsibility for the Hub Leads area (e.g. C/AU audit follow-up, Compliance training tracking)
  • Close contact with Country Sales Organizations as well as other related topics
  • Preparation and follow-up of internal meetings (e.g. ASEAN Leadership Meeting, BRM) and workshops with international participants at different locations
  • Active participation in projects and initiatives as well as communication events
  • Support senior leaders for business activities and general admin support to the organization, incl. proactively communicating with executives to make sure the daily calendar is managed effectively​
  • Organize and coordinate appointments, maintain calendars and organize workshops and events for senior management
  • Handle travel management and travel expenses for senior management
  • Maintain the department’s intranet presence
  • Organize and support senior executive visits from outside the region/country​
  • Enforce IWC (Inspiring Working Conditions) for the office​
  • Handle purchase orders for the office (e.g. office supply).

Qualifications

Qualification: The candidate should possess a robust track record of over 3 years of professional experience as an administrative assistant.

Expertise and know-how:

  • Sound knowledge of MS Office (Outlook, Word, Excel and PowerPoint)
  • Good knowledge of new media (e.g. MS Teams, OneNote)

Personality:

  • Should possess exceptional interpersonal and communication skills.
  • Demonstrate a strong sense of responsibility.

Way of working:

  • Proficient in time management and prioritization of tasks to ensure timely completion.
  • Demonstrate independent and results-driven work style.

Language: Should display strong English, Chinese/Mandarin language skills in both written and verbal communication

The client promotes collaboration and aims to provide a supportive and inclusive environment where all individuals can maximize their full potential.

As we are continuously hiring for all our clients in the region, we will retain your CV in our database for any other positions that may fit your profile. Therefore, please let us know if you are not agreeable to that.