Administrative Executive

Job Summary:

• We are seeking a highly organized and detail-oriented Administrative Executive to join our team.
• The ideal candidate will be responsible for providing comprehensive administrative support to ensure the smooth operation of our office.
• This role requires excellent communication skills, the ability to multitask, and a proactive approach to problem-solving.

  Key Responsibilities:

  Office Management:

  • Oversee the day-to-day operations of the office, especially weekly events JPJ TEST AND CLASSES.
  • Ensure the office is well-maintained, stocked, and organized.
  • Manage office supplies inventory and place orders as necessary.

    Administrative Support:

    • Provide administrative support to senior management and other staff members.
    • Schedule and coordinate meetings, appointments, and travel arrangements.
    • Prepare and distribute correspondence, memos, minutes, and forms.

      Document Management:

      • Maintain and update filing systems, both electronic and physical.
      • Handle confidential documents with discretion.
      • Assist in the preparation of reports, presentations, and other documents.

        Communication:

        • Serve as the first point of contact for customers and callers.
        • Handle incoming and outgoing mail and emails.
        • Liaise with problematic customers.

          Event Coordination:

          • Assist in the planning and execution of company events and meetings.
          • Coordinate logistics, including venue booking, catering, and equipment setup.

            Financial Administration:

            • Assist with basic bookkeeping tasks, such as processing invoices and expense reports.
            • Monitor and reconcile petty cash.

              Compliance:

              • Ensure compliance with company policies and procedures.
              • Assist in the implementation of administrative policies and procedures.

Education:

• Diploma or Bachelor’s degree in Business Administration, Management, or a related field preferred.

  Experience:

  • Proven experience as an Administrative Executive, Administrative Assistant, or similar role.
  • Experience with office management systems and procedures.

    Skills:

    • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
    • Excellent organizational and time management skills.
    • Written and verbal communication skills, especially in Bahasa Malaysia.
    • Ability to work independently and as part of a team.
    • Attention to detail and problem-solving skills.

      Personal Attributes:

      • Professional demeanor and appearance.
      • High level of integrity and confidentiality.
      • Positive attitude and willingness to take on new challenges and contribute.

• EPF / SOCSO
• Competitive salary
• Health insurance
• Commission
• Medical benefit yearly
• Yearly development opportunities to courses