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Administrative Executive

  • Full Time, onsite
  • International Institute of Wellness & Aesthetic Medicine (IIWAM)
  • Georgetown, Malaysia
Salary undisclosed

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Company Description

IIWAM is a One-Stop Centre of Excellence offering evidence-based Aesthetic Medical courses with Dual International Certificates & CPD points. The institute specializes in Advanced Cosmetic Procedures, providing a comprehensive Online Library for its participants.

Role Description

This is a full-time on-site role for an Administrative Executive at International Institute of Wellness & Aesthetic Medicine (IIWAM) located in WP, Kuala Lumpur. The Administrative Executive will be responsible for providing executive administrative assistance, handling general administration tasks, and maintaining effective communication within the institute.

Responsibilities:

Assist in the day-to-day operations of the hospital’s administrative tasks.

Handle communication between various departments, staff, and external stakeholders

Maintain and update patient records, staff schedules, and hospital databases.

Ensure accurate documentation and timely reporting of hospital activities

Oversee inventory and supply management, ensuring the availability of necessary equipment and materials.

Monitor maintenance of hospital facilities and coordinate with the appropriate teams.

Ensure compliance with hospital policies, procedures, and regulatory standards.

Support audits and inspections by preparing necessary documentation.

Ensuring maintenance of the reception area.

Address patient inquiries and concerns promptly and professionally.

Enhance patient experience by providing high-quality administrative support.

Assist the management team in organizing meetings, preparing presentations, and drafting correspondence

Collaborate with clinical and non-clinical staff to optimize workflows

Requirements:

Minimum degree in Healthcare Administration, Business Administration, or a related field

Certification in hospital management or related field

Working experience: 3–5 years of experience in hospital administration or healthcare operations in a supervisory role.

Knowledge of hospital management systems.