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Executive Assistant to Head of Hub Management

Salary undisclosed

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The Assistant will support the Head of Hub Management in day-to-day data analysis, risk management, planning, and execution. The assistant will be involved in all aspects of hub operations and should possess his own transport for branch visits across Malaysia. High proficiency in Mandarin is a must to communicate effectively with the Head of Hub Management, and fluency in English and Bahasa Malaysia is required to translate between the local and foreign staff.

Job requirements

  • Minimum qualification of SPM, no industry experience required. Experience in logistics, supply chain management, operations planning, or related fields are welcomed. Experience in data analysis, project management, cross-departmental collaboration are advantageous.
  • Willing to accept short-term travel and support planning, relocation, and assistance work for distribution centers across Malaysia.
  • Full proficiency in Mandarin, English, and Malay, with strong written and verbal communication skills.
  • Proficient in Microsoft Excel (VLOOKUP, Pivot tables, etc.), or AutoCAD
  • Stress resistant and able to multitask efficiently.
  • Possess own vehicle and willing to travel across Malaysia.

Job description

- Responsible for collecting daily volume data, resource planning, and analyzing operational and cost optimization of distribution centers to align with company business development.

- Handle daily operational abnormalities and assist in streamlining operational processes.

- Serve as a communication bridge between internal and external parties. Internally, coordinate execution efforts across planning, QC, support, IE, and standardization departments; externally, ensure alignment of goals and communications between networks, transport, and distribution operations, while assisting in the implementation of key milestones.

- Oversee the movement of distribution centers. Assist with the execution of specific relocation processes, ensuring smooth progress.

- Identify and liaise with outsourcing companies to meet distribution operational needs and assist in contract negotiations and supplier management.

- Forecast manpower and requirements during peak sales periods each month, assist in optimizing labor distribution, and ensure efficient operations during peak seasons.

- Carry out tasks assigned by Head of Hub Management, provide necessary support to ensure tasks progress smoothly, and regularly report on task progress and completion status.

Working days and hours: Mon - Sat (6 days), 9am - 6pm

Location: No 6, Jalan Tun Teja 5, Perdana Industrial Park, Port Klang, 42000 Klang, Selangor