Senior Industrial Relations Executive

Handling JTK (Jabatan Tenaga Kerja) Issues • Act as the main liaison with JTK to address and resolve labor-related matters and ensure compliance with Malaysian labor laws. • Manage inspections, audits, and follow-ups with JTK to resolve any disputes or compliance issues. • Prepare and submit necessary documentation and reports required by JTK. Industrial Relations (IR) Issues • Handle employee grievances, disciplinary actions, and misconduct cases in line with company policies and legal requirements. • Provide guidance and support to managers and employees on IR matters, ensuring fair treatment and compliance with procedures. • Investigate workplace disputes and recommend appropriate resolutions to prevent escalation. Managing Court Cases • Prepare documentation and represent the company in labor court or industrial court hearings. • Collaborate with legal advisors and external consultants on complex IR cases. • Ensure timely and accurate preparation of evidence, witness statements, and case summaries. • Monitor progress and outcomes of court cases and implement changes based on rulings to mitigate future risks. Drafting Official Letters and Conducting Domestic Inquiries • Draft and issue official letters related to employee discipline, including show-cause letters, warning letters, and termination letters. • Organize and oversee domestic inquiries, including appointing panel members and ensuring compliance with fair inquiry procedures. • Provide advice and training to managers on conducting inquiries and handling disciplinary matters effectively. Staying Updated on Changes in Employment Laws • Keep abreast of changes and updates in Malaysian labor laws and industrial relations regulations. • Advise management on the implications of legal updates and recommend necessary adjustments to policies and practices. • Ensure the organization’s HR practices are compliant with current laws and regulations, minimizing legal risks. Policy Creation and Implementation • Develop and update company policies, procedures, and guidelines to align with legal requirements and organizational goals. • Ensure effective communication of policies to employees and provide necessary training or clarification. • Monitor and evaluate the effectiveness of policies, suggesting improvements where necessary. Reporting and Documentation • Maintain detailed records of IR cases, court proceedings, and correspondence with labor authorities. • Prepare periodic reports for management on IR trends, legal risks, and compliance status. • Analyze trends in disputes or disciplinary issues to identify root causes and recommend proactive measures. All ad hoc job-related functions as and when required.