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Shipping Executive

RM 2,000 - RM 2,499 / month

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1. Import & Export Operations • Plan, coordinate, and execute import and export shipments by sea, air, and land. • Prepare and verify shipping documents (e.g., Bill of Lading, Customs Declaration, Commercial Invoices, Packing Lists). • Arrange freight forwarding and liaise with shipping lines, transporters, and customs agents. • Ensure timely clearance of goods through Malaysian Customs and other relevant authorities. 2. Customs Compliance & Regulations • Ensure compliance with Malaysian Royal Customs Department (JKDM) regulations and international trade laws. • Apply for import/export permits, duty exemptions, and certificates (e.g., Certificate of Origin, Form D, Form E). • Keep updated with any changes in customs procedures, HS codes, tariffs, and Free Trade Agreements (FTA). 3. Logistics & Freight Management • Negotiate freight rates and service agreements with shipping lines, freight forwarders, and transport companies. • Track shipments and resolve any logistics issues such as delays, damages, or demurrage charges. • Coordinate with warehouse and inventory teams for smooth cargo handling and storage. 4. Documentation & Reporting • Maintain accurate records of all import/export transactions. • Generate shipping reports, cost analyses, and KPI tracking for logistics performance. • Work closely with finance to ensure proper invoicing, payment of duties/taxes, and claims processing. 5. Vendor & Stakeholder Coordination • Communicate with suppliers, customers, and internal departments to align shipping schedules and requirements. • Work with regulatory bodies (e.g., MITI, MAQIS, Port Authorities) to obtain necessary approvals. • Handle customer inquiries and provide updates on shipment status. o Familiarity with Malaysian Customs Act, Dagangan Kastam (Customs Order), and port procedures. o Experience in trade documentation and Incoterms (e.g., FOB, CIF, DDP). o Strong organizational and problem-solving skills. o Proficiency in Microsoft Office and logistics software (e.g., SAP, Cargowise, Freight Management Systems). o Good communication skills in English and Bahasa Malaysia (Mandarin is an added advantage). o Ability to work under pressure and meet tight deadlines. o Flexibility to handle urgent shipments and customs-related matters outside office hours.