HR & ADMIN ASSISTANT

JOB DESCRIPTION: 1. To manage and maintain office documents and information, including the organization, filing, archiving and retrieval of documents. Including to organize, store and print company documents as needed 2. Assist in organizing meetings, seminars and events, including booking venues, sending invitations, etc 3. Provide day-to-day administrative support to the Administrator or team members, including document preparation, scheduling 4. Handle incoming and outgoing company mail and phone calls, respond to common inquiries, and transfer important calls. 5. Responsible for the maintenance and management of office facilities to ensure the proper functioning of the office environment including office stationery and supplies. 6. Maintain internal databases 7. Submit expense reports 8. Keep employee records (physical and digital) 9. Assist in arranging travel matters for employees, including booking of air tickets, hotels, etc. 10. Update office policies and ensure compliance with them 11. Assist with human resources matters such as employee onboarding, offboarding and transfers. 12. Maintain communication with internal departments and external partners to handle related matters. 13. Assist with company licenses, visa, work permit application. 14. Performs other administrative tasks as required by the management to ensure the efficient operation of the office. REQUIREMENT: 1. Proven experience at least 2 years as an Administrator, Administrative assistant or relevant role 2. Familiarity with office equipment, including printers and fax machines 3. Knowledge of office policies and procedures 4. Experience with office management tools (MS Office software, in particular) 5. Excellent organizational and time-management skills 6. Strong written and oral communication skills 7. Problem-solving attitude with an eye for detail 8. Diploma or any qualification in Office Administrator or Secretary