contract management and procurement

Job Title: Procurement, Contract Management, and Legal & Secretarial Manager Location: Cyberjaya, Selangor Reports To: Chief Operating Officer Job Summary The Procurement, Contract Management, and Legal & Secretarial Manager is responsible for overseeing procurement activities, managing contracts, ensuring legal compliance, and providing corporate secretarial services. This role requires expertise in procurement, contract negotiation, legal advisory, and corporate governance to ensure the organization’s operations are efficient, compliant, and legally sound. Key Responsibilities 1. Procurement Management o Develop and implement procurement strategies to achieve organizational goals. o Oversee the sourcing, selection, and evaluation of suppliers to ensure the best value for goods and services. o Monitor procurement budgets and ensure cost efficiency. 2. Contract Management o Draft, review, negotiate, and manage contracts with vendors, suppliers, and service providers. o Ensure contracts are compliant with organizational policies and legal requirements. o Maintain an up-to-date database of all active contracts and ensure timely renewals or terminations. 3. Vendor Relationship Management o Establish and maintain strong relationships with suppliers and contractors. o Monitor supplier performance to ensure adherence to quality and delivery standards. o Resolve disputes or issues with vendors promptly and effectively. 4. Risk Management and Compliance o Identify and mitigate risks associated with procurement and contract management. o Ensure compliance with all relevant regulations, industry standards, and internal policies. 5. Legal & Secretarial Functions o Legal Advisory 1. Provide legal guidance on business operations, transactions, and contracts. 2. Ensure compliance with relevant laws, regulations, and corporate policies. 3. Manage legal disputes and coordinate with external legal counsel as needed. o Corporate Governance 1. Act as the primary liaison for corporate secretarial matters, including organizing and documenting board meetings. 2. Maintain statutory registers, records, and filings in compliance with regulatory requirements. 3. Support the board and management in fulfilling governance responsibilities. o Regulatory Compliance 1. Ensure timely filing of statutory returns and compliance with corporate laws. 2. Monitor changes in legal and regulatory frameworks and advise management accordingly. o Policy Development 1. Draft and review organizational policies related to procurement, contracts, and legal compliance. 2. Provide training to employees on compliance and corporate governance practices. 6. Team Leadership o Manage and mentor the procurement team, setting goals and performance standards. o Promote a culture of continuous improvement in procurement processes. 7. Reporting and Analytics o Prepare and present procurement performance reports to senior management. o Utilize data analytics to drive insights and improve procurement efficiency. Qualifications • Bachelor's degree in Business Administration, Supply Chain Management, Procurement, or a related field. • A Master’s degree is preferred. • Proven experience 5 to 8 years of relevant experience in procurement and contract management, with at least 3 years in a managerial role. • Technical Skills: o Proficiency in procurement and ERP software (e.g., SAP, Oracle). o Strong negotiation and analytical skills. o Knowledge of procurement laws, regulations, and best practices. • Soft Skills: o Excellent communication and interpersonal skills. o Strong organizational and problem-solving abilities. o Ability to lead and manage a team effectively. • Proficiency in accounting software (e.g., QuickBooks, SAP, or similar) and Microsoft Office Suite, especially Excel. • Excellent organizational and time-management skills. • High level of accuracy and attention to detail. • Strong analytical and problem-solving abilities. Key Competencies • Leadership and team management skills (if applicable). • Strong ethical standards and integrity in handling financial data. • Excellent communication skills, both verbal and written. • Ability to adapt to changes in financial processes, regulations, and tax laws. • Strategic thinking with the ability to provide actionable financial insights. What We Offer • Competitive salary and benefits package. • Opportunities for career advancement and professional development. • A dynamic and collaborative work environment. • Health and wellness benefits – Insurance coverage for staff and families.