ADMIN ASSISTANT

Brief Description of Works:

• Provide general administrative support to the Registrar team, assisting with administrative tasks.
• Assisting registrar in working with databases to maintain and update student records accurately.
• Assisting on request for offer letter, student verification and any other official documents.
• Assisting with the development and implementation of registration policies and academic systems improvements.
• Maintain and organize student files, both electronically and physically, ensuring all records are up-to-date and compliant with data privacy regulations.
• Assist in general office tasks such as photocopying, scanning and filing documents.
• Help in monitoring the registration process, ensuring accurate date entry into student information systems.
• Maintain confidentiality of student information and ensure adherence to privacy regulations and policies.

Qualification Requirement:

• Currently pursuing a diploma/degree in Business Administration/ Management or any related field.
• Basic understanding of student registration process or academic record management is desirable.
• Strong organizational and multitasking skills.
• Customer service skills and a professional attitude dealing with people.
• Confidentiality and understanding a data protection laws.

Experience Requirement:

• Any volunteer roles where organizational tasks or administrative duties were involved can be a great advantage.
• Previous administrative, customer service or office experience will be an additional advantage to the applicants.

Expected System Knowledge:

• Proficient in Microsoft Office Suite (Words, Excel, PowerPoint, Outlook) additional of using Pivot Table, Vlookup or Graphic Designing (i.e Canva is an advantage)

Accreditation Requirement:

• Familiarity with accreditation standards and procedures including how they affect record-keeping and reporting (if any)

Legal & Ethical Guidelines:

• Strong understanding of legal and ethical standards in the handling of student data and academic records.

Skills & Others:

- Critical Thinking: Be able to assess situations and offer simple solutions or improvements where necessary, even with limited experience.

- Self Starter: Taking initiative to identify tasks that need attention or volunteering to help without always being asked can demonstrate a proactive attitude.

- Commitment to the role: Show a strong interest in gaining experience and willing to take initiative in their responsibilities.

Job Type: Full-time

Pay: RM2,000.00 - RM2,400.00 per month

Schedule:

• Monday to Friday

Work Location: In person

Expected Start Date: 02/03/2025