ADMINISTRATIVE ASSISTANT

As an Administrative Assistant, your role will be pivotal in ensuring the smooth functioning of administrative tasks within the organization. You will provide essential support to various departments and personnel, contributing to overall efficiency and productivity. Your responsibilities will include but not be limited to:

• Administrative Support: Assist in day-to-day administrative tasks such as managing calendars, scheduling appointments, and organizing meetings. Respond promptly to inquiries and facilitate communication within the organization.
• Document Management: Maintain and organize physical and digital files, documents, and records. Ensure accuracy, accessibility, and confidentiality of information.
• Correspondence Handling: Manage incoming and outgoing correspondence, including emails, letters, and phone calls. Prioritize and route communications to appropriate personnel.
• Office Management: Oversee office supplies, equipment, and facilities. Coordinate maintenance and repairs as needed. Keep office spaces tidy and organized.
• Data Entry and Reporting: Enter data accurately into databases and spreadsheets. Generate reports and presentations using Microsoft Office or other relevant software.
• Travel Arrangements: Assist in making travel arrangements for staff members, including booking flights, hotels, and transportation. Prepare itineraries and ensure travel logistics are well-coordinated.
• Event Coordination: Support in planning and organizing company events, workshops, conferences, and meetings. Arrange venues, catering, and other logistics as required.
• Financial Administration: Assist in processing invoices, expenses, and reimbursements. Maintain financial records and reconcile accounts as necessary.
• Support to Management: Provide administrative assistance to executives and managers as directed. Prepare documents, presentations, and reports for meetings and presentations.
• Ad hoc Tasks: Undertake various ad hoc tasks and projects as assigned by supervisors or management. Adapt to changing priorities and handle multiple tasks simultaneously.

Requirements:

• Proven experience as an administrative assistant, secretary, or similar role.
• Proficiency in MS Office suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management skills.
• Excellent communication and interpersonal abilities.
• Attention to detail and problem-solving skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Flexibility and adaptability to work in a fast-paced environment.
• Bachelor Degree or; additional qualifications in Office Administration or related field are a plus.

Job Type: Full-time

Pay: From RM2,000.00 per month

Benefits:

• Free parking
• Maternity leave
• Opportunities for promotion
• Professional development

Schedule:

• Monday to Friday

Education:

• Bachelor's (Preferred)

Experience:

• Administration: 2 years (Preferred)