Executive Secretary, Group Finance

Summary

Responsible to help and keep an organisation and divisional running smoothly

Duties and Responsibilities

Normal Secretarial Duties: - Handle and organize daily routine including maintaining the daily calendar, appointment and meeting schedule.

• Screening phone calls, emails enquiries and booking of meeting rooms; Answer all incoming calls within 3 rings.
• Read emails, update, alert & remind GCFO (Handle incoming mail and other material)

Organize and coordinate meetings both internal and external; ensuring GCFO is well-prepared with document required for meetings.

• Attend to visitors; request any refreshments required, logistic arrangements for meetings.

Record all PRM / Invoices / MEMO / CAPEX Forms / Letters and indicating the date of receipt, number of receipt issued, amount, from whom received, and return back after CFO's Approval.

• Monitor OPEX/CAPEX Budgeted & Unbudgeted (2019)

Office Administration: Proper Maintain filing system and assuring accurate document filing for easy access & retrieval;

• Assist team members in Printing Financial Report for MANCO
• Updating Organization Chart for Group Finance
• Recruitment Partner (2021)

Liaising with IT Security & Helpdesk - on installing new id for new staff; IT matters on LAN, Internet;

• Assist external like KPMG on password for server (IT), Access card (HR);

Making the necessary arrangements to send out, Letters / Documents, Notebook / Calendars / Greeting Card;

Others (keep Record) – MC & Claim