Group HR & Admin Assistant

Job Summary:

The HR and Administration Assistant will provide crucial support across HR and administrative functions. Responsibilities include HR administrative tasks, recruitment assistance, employee record maintenance, expatriate visa management, and employee claims handling. Additionally, they will coordinate training programs, monitor HRDC training grants, and assist with office management duties such as data entry, correspondence handling, and overseeing office cleanliness and maintenance. This role will also support employee engagement activities and serve as the main point of contact for HR queries.

Job Duties:

HUMAN RESOURCES

· Provide administrative support on HR functions.

· Assist with recruitment - sourcing, screening, interview arrangements, preparing offer letter, etc.

· Maintain accurate and up-to-date staff records and HR system.

· Assist Expatriate visa management, visa and other immigration matters.

· Maintain and monitor staff attendance, leave records, medical and general claims as well as updating/generating reports.

· Handle systematic filling system, safe keeping of private and confidential documents.

· Work on engagements activities such as family day, annual dinner, sports day, etc.

· Responsible for the employee claims and insurance handling.

· Assist in training programs sourcing and maintain employees' training records.

· Assist to administer and coordinate various in-house and external training programs and activities for Admin and Academic staff.

· Monitor Human Resources Development Fund (HRDC) training grants and claims status. This includes optimizing HRDC claims with end-to-end application submission.

· Assist to conduct training evaluation to ensure training effectiveness.

· Act as the day-to-day contact point for HR queries for all ELS employees and Associate Companies.

ADMINISTRATION

· Perform general office duties, such as data entry, filing, and scanning.

· Handle emails, letters, packages, phone calls and other forms of correspondence.

· General office management - order stationery, track stocks of office/pantry supplies and place orders when necessary.

· Maintain general office files, including job files, vendor files, and other files related to the company’s operations.

· Supervise cleaner and cleanliness of the office.

· Responsible for monitoring general building repair & maintenance, office equipment, motor vehicle &, etc, and ensuring all facilities are in good order.

· Support Company employee engagements, events and welfare activities.

· Carry out any other HR and Admin tasks as assigned by the Supervisor from time to time.

Job Duties:

· Possessed at least Diploma or equivalent

· Minimum 2 years of working experience in related field

· Proactive attitude towards handling HR and administrative tasks

· Able to multitask and interact with employees across different departments on a daily basis.

· Strong organizational and time management skills

· Excellent attention to detail and accuracy

· Ability to multitask and prioritize workload effectively

· Good communication and interpersonal skills

· Proficient in Microsoft Office Suite and HR software

· Knowledge of HR policies, procedures, and employment laws

· Previous experience in HR or administrative roles preferred

· Ability to maintain confidentiality and handle sensitive information professionally

· Flexible and adaptable to changing priorities and deadlines

Benefits:

5 days work week, Medical Benefits, Health Insurance Subsidy

Job Types: Part-time, Contract
Contract length: 12 months

Pay: From RM2,500.00 per month

Benefits:

• Health insurance
• Maternity leave
• Opportunities for promotion
• Parental leave
• Professional development

Schedule:

• Day shift
• Monday to Friday

Supplemental Pay:

• Performance bonus