Account cum Admin Assistant
Job Description
As an Account cum Admin Assistant, you will be responsible for basic accounting (such as like data entry, invoice processing, and bank reconciliations, reporting) and administrative tasks to support business needs. Your primary focus will be ensuring responsible for maintaining accurate records of customer invoices and payments, ensuring timely collection of outstanding debts by contacting customers regarding overdue balances, and supporting the overall accounts receivable function by processing invoices, applying payments, and resolving billing discrepancies within a company's accounting system. You will collaborate closely with internal teams, such as sales, and purchasing, to ensure smooth operations and contribute to the overall profitability of the stores.
Core Responsibilities
Account responsibilities
- Invoice processing: Generating and distributing customer invoices, verifying accuracy of billing information, and following up on missing or incorrect details.
- Payment processing: Recording customer payments received through various channels, applying payments to outstanding invoices, and reconciling discrepancies.
- Customer contact: Reaching out to customers with overdue balances, sending payment reminders, and addressing billing inquiries.
- Account maintenance: Updating customer account information, tracking outstanding balances, and maintaining accurate records in the accounting system.
- Data entry: Inputting customer data, invoice details, and payment information into the accounting system.
- Statement generation: Preparing and sending customer statements detailing their outstanding balances.
- Collections support: Assisting the collections by identifying high-risk accounts and escalating overdue balances to appropriate personnel.
- Reporting: Generating reports on accounts receivable aging, outstanding balances, and collection activity.
Administrative responsibilities
- Bookkeeping: Maintain account books and systems, and perform bookkeeping tasks
- Filing: Maintain filing systems and organize documents. Aiding in the preparation, organization, and management of documentation required for projects and grants.
- Supporting office administration: Assist with office maintenance and provide support to administration staff
- Order Fulfilment Support: Printing online orders, Assembling, labelling, and packaging orders for shipping or customer pickup. Completing order and shipping documentation accurately.
- Stock/Inventory Maintenance: Stocking inventory, moving inventory throughout the work space and maintaining records of stock movement
- Performing ad-hoc tasks: Perform other administrative duties as needed
Requirement
- Diploma in Accounting, Finance, or any other relevant qualification.
- Experienced in a similar accounts receivable or administrative role.
- Proficient in using accounting software and Microsoft Office applications.
- Basic accounting principles
- Excellent communication and interpersonal skills.
- Fluency in English is a must (both verbal and written).
- Ability to work independently and as part of a team.
- Strong organizational and time management abilities
Criteria
- Demonstrate optimism, enthusiasm and can-do attitude.
- Sense of ownership and pride in your performance and its impact on company’s success
- Excellent communication skills, interpersonal skills and presentation skills
- Values honesty, ethics and adherence to moral principles in workplace
- Passionate, willing to take initiative to go above and beyond
- Flexible and adaptable, capable to adjust accordingly in response of changing circumstances or unexpected obstacles.
Job Type: Full-time
Pay: RM1,800.00 - RM2,500.00 per month
Ability to commute/relocate:
- Selayang: Reliably commute or planning to relocate before starting work (Preferred)
Language:
- Bahasa (Preferred)
Work Location: In person
Application Deadline: 02/28/2025
Expected Start Date: 02/17/2025