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JLL supports the Whole You, personally and professionally.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
Document Controls Manager (Construction & Engineering Projects)
About JLL –
We’re JLL. We’re a professional services and investment management firm specializing in real estate. As a Fortune 500 company, we help real estate owners, occupiers and investors achieve their business ambitions.
If you’re looking to step up your career, JLL is the perfect professional home. With us, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You’ll also make long-lasting professional connections and be inspired by the best. We’re focused on opportunity and want to help you make the most of yours. Achieve your ambitions - join us at JLL!
What this job involves
Lead, manage, advise and coordinate the document control function for the Project Management team managing a program of works for Data Centre construction in the region.
Establish the project document management system as an accessible project library of technical documents, standards, baseline documents, industry codes and standards, studies, and other general information pertaining to the construction project.
Review Client and project procedures and ensuring the document control processes are aligned with the same.
Develop procedures that ensure the Contractors and Consultants use the document control system when sending and receiving any correspondence related to projects.
Develop procedures that identify who on the Consultant team has the authority and accountability for approving baseline documentation.
The established document management system (ACC) must -
Provide convenient access to correspondence and records, making certain the records are secure and the appropriate level of confidentiality is maintained. The system should be set up to comply with the Employer’s administrative, legal, and historical record requirements and provide an audit trail and documentation of construction project activities.
Ensure that incoming and outgoing correspondence and documents are transmitted through the Document Controller, who can use records database software (ACC) to computer index the records. Working copies of records shall be able to be readily retrieved by the Document Controller for use by Consultant staff.
Ensure that design and baseline documentation, including contract drawings, specifications, budget, and schedule are maintained and revised throughout the design, bid, procurement, construction, and closeout phases of the project with the required standard of security, integrity, quality, and currency. The document control manager shall be responsible for tracking actions to ensure that changes to the baseline documents are evaluated and approved and that the integrity of the baseline documentation is maintained as changes are executed.
Implementing
Set-up and maintain projects folders and facilitate project communication process
Ensure the use of standardised forms and templates
Establish and maintain the Master Document Register in cooperation with the Project team
Collate, produce and submit QA Documentation for Clients
Communicating the project’s document control system to the Client and project team.
Maintaining
Periodic audit, review and evaluation of the appropriateness of the document control procedures and their implementation.
Ensure document management processes are executed according to established procedures or standards (documents numbering, formats, issuance, review, dispatch, recording and archiving).
Manage all flows of documents either in electronic form or on paper support
Maintain and manage electronic and hard copy documents as required
Process incoming documentation (registration, internal distribution, archiving)
Process outgoing documentation (transmit to Client and Suppliers/3rd parties)
Makes sure that controlled copies of latest approved documents and drawings are distributed internally and externally as required
Ensure control and coordination of project documentation and data
Ensure all drawings/documentation are correctly identified, distributed and filed/stored
General document control activities such as photocopying, scanning, analysis of suppliers documents compliance with Project standards regarding numbering and all others aspect related to document quality
Assistance in the preparation collation and issue of reports and registers as may be required
Produce internal and external reports
Fulfil Document Retrieval Requests
Organize and Archive Documents
File documents in physical and digital records
Communicate and liaise with Project Teams, Suppliers/3rd parties to agree standards, systems, efficient flow of documentation, handover and close-out of Project activity to ensure consistency in document control
Support the project team as required.
Sound like you? To apply you need to have:
General Competencies
Strong analytical background with attention to detail
Strong organization skills with the ability to work on multiple tasks
Show proof of rigor and autonomy when working
Ability to work to meet deadlines, even when timeframes are demanding
Professional Competencies
Working Experience in Project, Construction and/or Engineering environment
3-5 years of experience on a similar role
Be familiar with ACC (AutoDesk)
Basic knowledge and understanding of construction projects
Good report writing skills
What you can expect from us
You’ll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things.
Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay. We’ll offer you a competitive salary and benefits package.
Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you...
Apply today!
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL –
We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
Document Controls Manager (Construction & Engineering Projects)
About JLL –
We’re JLL. We’re a professional services and investment management firm specializing in real estate. As a Fortune 500 company, we help real estate owners, occupiers and investors achieve their business ambitions.
If you’re looking to step up your career, JLL is the perfect professional home. With us, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You’ll also make long-lasting professional connections and be inspired by the best. We’re focused on opportunity and want to help you make the most of yours. Achieve your ambitions - join us at JLL!
What this job involves
Lead, manage, advise and coordinate the document control function for the Project Management team managing a program of works for Data Centre construction in the region.
Establish the project document management system as an accessible project library of technical documents, standards, baseline documents, industry codes and standards, studies, and other general information pertaining to the construction project.
Review Client and project procedures and ensuring the document control processes are aligned with the same.
Develop procedures that ensure the Contractors and Consultants use the document control system when sending and receiving any correspondence related to projects.
Develop procedures that identify who on the Consultant team has the authority and accountability for approving baseline documentation.
The established document management system (ACC) must -
Provide convenient access to correspondence and records, making certain the records are secure and the appropriate level of confidentiality is maintained. The system should be set up to comply with the Employer’s administrative, legal, and historical record requirements and provide an audit trail and documentation of construction project activities.
Ensure that incoming and outgoing correspondence and documents are transmitted through the Document Controller, who can use records database software (ACC) to computer index the records. Working copies of records shall be able to be readily retrieved by the Document Controller for use by Consultant staff.
Ensure that design and baseline documentation, including contract drawings, specifications, budget, and schedule are maintained and revised throughout the design, bid, procurement, construction, and closeout phases of the project with the required standard of security, integrity, quality, and currency. The document control manager shall be responsible for tracking actions to ensure that changes to the baseline documents are evaluated and approved and that the integrity of the baseline documentation is maintained as changes are executed.
Implementing
Set-up and maintain projects folders and facilitate project communication process
Ensure the use of standardised forms and templates
Establish and maintain the Master Document Register in cooperation with the Project team
Collate, produce and submit QA Documentation for Clients
Communicating the project’s document control system to the Client and project team.
Maintaining
Periodic audit, review and evaluation of the appropriateness of the document control procedures and their implementation.
Ensure document management processes are executed according to established procedures or standards (documents numbering, formats, issuance, review, dispatch, recording and archiving).
Manage all flows of documents either in electronic form or on paper support
Maintain and manage electronic and hard copy documents as required
Process incoming documentation (registration, internal distribution, archiving)
Process outgoing documentation (transmit to Client and Suppliers/3rd parties)
Makes sure that controlled copies of latest approved documents and drawings are distributed internally and externally as required
Ensure control and coordination of project documentation and data
Ensure all drawings/documentation are correctly identified, distributed and filed/stored
General document control activities such as photocopying, scanning, analysis of suppliers documents compliance with Project standards regarding numbering and all others aspect related to document quality
Assistance in the preparation collation and issue of reports and registers as may be required
Produce internal and external reports
Fulfil Document Retrieval Requests
Organize and Archive Documents
File documents in physical and digital records
Communicate and liaise with Project Teams, Suppliers/3rd parties to agree standards, systems, efficient flow of documentation, handover and close-out of Project activity to ensure consistency in document control
Support the project team as required.
Sound like you? To apply you need to have:
General Competencies
Strong analytical background with attention to detail
Strong organization skills with the ability to work on multiple tasks
Show proof of rigor and autonomy when working
Ability to work to meet deadlines, even when timeframes are demanding
Professional Competencies
Working Experience in Project, Construction and/or Engineering environment
3-5 years of experience on a similar role
Be familiar with ACC (AutoDesk)
Basic knowledge and understanding of construction projects
Good report writing skills
What you can expect from us
You’ll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things.
Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay. We’ll offer you a competitive salary and benefits package.
Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you...
Apply today!
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL –
We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.