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HR & Administrative Executive

RM 2,500 - RM 3,200 / month

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Position Overview:

The HR & Administrative Executive is responsible for ensuring smooth HR operations and efficient office administration. This includes managing recruitment, employee records, payroll support, and office coordination. The role requires excellent organizational skills, a high level of confidentiality, and adaptability in a dynamic, fast-paced environment.

Responsibilities:

  • Support HR operations including onboarding, payroll, training and maintaining employee records.
  • Coordinate and execute benefits administration, compliance tasks, and employee engagement activities.
  • Oversee office supplies, claim management, equipment management, and facility maintenance to ensure operational efficiency.
  • Maintain a well-organized workplace while liaising with vendors and relevant authorities.
  • Digitize records and documents, ensuring accurate expense tracking and proper filing systems.
  • Handle internal communications, manage calls and emails, and greet visitors.
  • Supervise office facilities, manage IT support, and ensure workspace efficiency.

Key Competencies:

  • Organizational Skills: Strong ability to stay organized and manage multiple tasks effectively.
  • Confidentiality: Ability to handle sensitive information with discretion and professionalism.
  • HR Knowledge: Understanding of HR processes, labor laws, and best administrative practices.
  • Multitasking: Capable of managing diverse tasks simultaneously in a fast-paced environment.

Behavioral Competencies:

  • Proactive & Adaptable: Able to anticipate needs and respond effectively to changing situations.
  • Collaboration & Teamwork: Works well across teams and fosters a positive, supportive work culture.
  • Integrity & Professionalism: Acts with ethical standards and maintains confidentiality at all times.
  • Time Management: Prioritizes tasks effectively, ensuring deadlines are met without compromising quality.

Qualifications:

  • Diploma or Bachelor’s Degree in HR, Business Administration, or a related field.
  • 1-2 years of relevant HR and administrative experience, with a focus on office coordination or HR support preferred.
  • Proficiency in Microsoft Office and strong communication skills in English.

Benefit Package

1. Benefits:

  • EPF, SOCSO, EIS Contribution
  • Annual Leave and other leaves entitlement
  • Medical Benefit
  • Dental & Optical Benefit

2. Special Perks at IGL Coatings:

  • Office Attire - Casual outfits
  • Company-provided laptops
  • Work Anniversary Gift - Thank you for being with us!
  • Birthday Leave & Birthday Gift - Let's celebrate!
  • Staff Discount - Grab the best deals!
  • Weekly Badminton - Our support for sports activities
  • Complimentary snacks and refreshments

Join our team and be a key role in ensuring smooth and efficient HR & administrative operations. Apply now!

Job Type: Full-time

Pay: RM2,500.00 - RM3,200.00 per month

Benefits:

  • Additional leave
  • Free parking
  • Maternity leave
  • Meal allowance

Schedule:

  • Monday to Friday

Application Question(s):

  • What's your expected monthly basic salary?
  • How much notice are you required to give your current employer?

Education:

  • Diploma/Advanced Diploma (Preferred)

Experience:

  • Administration: 1 year (Preferred)
  • HR & Admin: 1 year (Preferred)

License/Certification:

  • driver license (Preferred)

Work Location: In person