HR & Administrative Executive
Position Overview:
The HR & Administrative Executive is responsible for ensuring smooth HR operations and efficient office administration. This includes managing recruitment, employee records, payroll support, and office coordination. The role requires excellent organizational skills, a high level of confidentiality, and adaptability in a dynamic, fast-paced environment.
Responsibilities:
- Support HR operations including onboarding, payroll, training and maintaining employee records.
- Coordinate and execute benefits administration, compliance tasks, and employee engagement activities.
- Oversee office supplies, claim management, equipment management, and facility maintenance to ensure operational efficiency.
- Maintain a well-organized workplace while liaising with vendors and relevant authorities.
- Digitize records and documents, ensuring accurate expense tracking and proper filing systems.
- Handle internal communications, manage calls and emails, and greet visitors.
- Supervise office facilities, manage IT support, and ensure workspace efficiency.
Key Competencies:
- Organizational Skills: Strong ability to stay organized and manage multiple tasks effectively.
- Confidentiality: Ability to handle sensitive information with discretion and professionalism.
- HR Knowledge: Understanding of HR processes, labor laws, and best administrative practices.
- Multitasking: Capable of managing diverse tasks simultaneously in a fast-paced environment.
Behavioral Competencies:
- Proactive & Adaptable: Able to anticipate needs and respond effectively to changing situations.
- Collaboration & Teamwork: Works well across teams and fosters a positive, supportive work culture.
- Integrity & Professionalism: Acts with ethical standards and maintains confidentiality at all times.
- Time Management: Prioritizes tasks effectively, ensuring deadlines are met without compromising quality.
Qualifications:
- Diploma or Bachelor’s Degree in HR, Business Administration, or a related field.
- 1-2 years of relevant HR and administrative experience, with a focus on office coordination or HR support preferred.
- Proficiency in Microsoft Office and strong communication skills in English.
Benefit Package
1. Benefits:
- EPF, SOCSO, EIS Contribution
- Annual Leave and other leaves entitlement
- Medical Benefit
- Dental & Optical Benefit
2. Special Perks at IGL Coatings:
- Office Attire - Casual outfits
- Company-provided laptops
- Work Anniversary Gift - Thank you for being with us!
- Birthday Leave & Birthday Gift - Let's celebrate!
- Staff Discount - Grab the best deals!
- Weekly Badminton - Our support for sports activities
- Complimentary snacks and refreshments
Join our team and be a key role in ensuring smooth and efficient HR & administrative operations. Apply now!
Job Type: Full-time
Pay: RM2,500.00 - RM3,200.00 per month
Benefits:
- Additional leave
- Free parking
- Maternity leave
- Meal allowance
Schedule:
- Monday to Friday
Application Question(s):
- What's your expected monthly basic salary?
- How much notice are you required to give your current employer?
Education:
- Diploma/Advanced Diploma (Preferred)
Experience:
- Administration: 1 year (Preferred)
- HR & Admin: 1 year (Preferred)
License/Certification:
- driver license (Preferred)
Work Location: In person