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Sales Admin

RM 2,000 - RM 2,500 / month

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Job Description

1. Administrative Support for Sales Team

  • Assist the sales team with day-to-day administrative tasks, including preparing quotes, proposals and sales orders.
  • Maintain accurate and up-to-date records of sales activities, client communications and contracts.
  • Handle correspondence, including emails, phone calls and follow ups related to sales activities.
  • Update and maintain the customer database, ensuring that all information is accurate and current.

2. Cash Collection & Payment Management

  • Manage and monitor cash collection from clients, ensuring payments are made according to agreed terms and conditions.
  • Coordinate with clients regarding outstanding invoices and payment schedules.
  • Ensure timely follow-up with clients for overdue payments, and assist in resolving any payment-related issues.
  • Assist in preparing financial reports, tracking payment statuses, and generating invoices when needed.

3. Document Management

  • Maintain and organize all sales related documentation including contracts, client agreements and payment records.
  • Prepare and file reports, invoices and receipts for record-keeping and audit purposes.
  • Ensure compliance with internal procedures and policies for documentation and payment processing.

4. Client & Team Communication

  • Act as point of contact for client regarding payment inquiries, sales order status, and project updates.
  • Communicate effectively with internal teams to ensure project timelines and payment collection schedules are met.
  • Provide clients with updates on payment status, pending amounts and ensure they are informed throughout the process.

5. General Administrative Support

  • Assist in organizing team meetings, preparing materials and taking minutes when required.
  • Support the sales team with any ad-hoc administrative tasks to ensure efficient operations.
  • Assist in maintaining office supplies and ensuring smooth day-to-day operations within the department.

Requirements

  • Previous working experience in the same field is an added advantage

Job Type: Full-time

Pay: RM2,000.00 - RM2,500.00 per month

Ability to commute/relocate:

  • Johor Bahru: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

  • Administrative: 1 year (Preferred)
  • Payment Management: 1 year (Preferred)

Application Deadline: 03/03/2025