Epicareer Might not Working Properly
Learn More
Please Turn on your JavaScript

Epicareer might not working properly because your browser javascript is turned off.

What is JavaScript?

JavaScript is like the magic behind making websites interactive. Basically, it makes Epicareer more enjoyable and engaging.
How do i turn this on?
Find tutorial for your browser below :
  1. Make sure the webpage is open.
  2. In the Safari app on your Mac, choose Safari > Preferences, then click Security.
  3. Make sure the Enable JavaScript checkbox is selected.
  4. Click Websites.
  5. On the left, click Content Blockers.
  6. Make sure Off is chosen in the pop-up menu next to the website.
  7. On the left, click Pop-up Windows.
  8. Make sure Allow is chosen in the pop-up menu next to the website.
Visit Site here
  1. Open Chrome on your computer.
  2. Click. then Settings.
  3. Click Privacy and Security.
  4. Click Site settings.
  5. Click JavaScript.
  6. Select Sites can use Javascript.
Visit Site here
  1. If you're running Windows OS, in the Firefox window, click Tools > Options.
  2. Tip: If you're running Mac OS, click the Firefox drop-down list > Preferences.
  3. On the Content tab, click the Enable JavaScript check box.
Visit Site here
  1. Click the "Settings and more" icon at the top right of the Edge browser window.
  2. Click Settings.
  3. From the Settings menu, click Cookies and site permissions.
  4. Scroll down and click on JavaScript.
  5. In the JavaScript window, toggle the slider to "on" or "allowed."
  6. Close the Settings tab.
  7. Refresh the page.
Visit Site here
  1. Go to Settings.
  2. Click Advanced in the left sidebar, and click Privacy & security.
  3. Under Privacy and security, click Site settings.
  4. Click JavaScript.
  5. At the top, turn on or off Allowed (recommended).
Visit Site here
Any Question? Contact us
logo
Jobs or company...

Executive Secretary

Salary undisclosed
Checking job availability...
Original
Simplified

Position Overview:

The Executive Secretary provides high-level administrative support to Directors and management teams, ensuring smooth office operations and effective communication. This role is critical in supporting high-ranking officials by preparing management paperwork, liaison personnel for Company’s counterparts & stakeholders, managing correspondence, and performing various administrative tasks. They possess excellent time management and organizational skills, proficiency in office software, and a strong understanding of business administration.

Duties and Responsibilities:

I. Calendar and Schedule Management:

  • - Organize and manage the executive's calendar, including meetings, appointments, and travel arrangements.
  • - Coordinate with internal and external parties to schedule and confirm meetings.
  • - Prioritize and ensure timely resolution of conflicting appointments and commitments.

II. Correspondence Handling:

  • - Draft, proofread, and send professional correspondence, including emails, letters, and reports.
  • - Manage incoming communications (calls, emails, etc.), responding on behalf of the Directors and top management.
  • - Maintain a well-organized system for incoming and outgoing communication.

III. Meeting Coordination and Preparation:

  • - Schedule, organize, and prepare materials for meetings, including agendas, presentations, and reports.
  • - Attend meetings to take minutes, document action items, and follow up on outstanding issues.
  • - Ensure all required meeting logistics, including room bookings, technical setup, and refreshments, are handled.

IV. Document and File Management:

  • - Organize and maintain both digital and physical filing systems, ensuring records are accurate, current, and easily accessible.
  • - Handle sensitive documents and information with the utmost confidentiality.
  • - Prepare and manage reports, presentations, proposals and other documents for the Directors and top management.

V. Travel Coordination:

  • - Arrange travel itineraries, including flights, accommodations, and transportation.
  • - Ensure the executive has all necessary documents and information for travel.

VI. Liaison and Communication:

  • - Act as the main point of contact between the executive and staff, clients, or stakeholders.
  • - Communicate effectively and professionally with internal and external parties on behalf of the Directors and top management.

VII. Office Administration:

  • - Manage office supplies, equipment, and inventory, ensuring the executive’s office is well-equipped and functioning smoothly.
  • - Handle general office duties, such as managing phone calls, responding to inquiries, and providing general support as needed.

VIII. Special Projects:

  • - Assist with special projects, research, process-making and tasks as directed by the Directors and top management.
  • - Provide support for organizational initiatives or events as necessary.

Skills & Qualifications:

  • Bachelor's degree or equivalent experience in administration, business, or related field.
  • Proven experience as an executive secretary, executive assistant, or similar role.
  • Experience in handling sensitive and confidential information.
  • Strong organizational and time management skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
  • Excellent written and verbal communication skills.
  • Ability to multitask and prioritize tasks effectively.
  • High level of attention to detail and accuracy.
  • Discretion and professionalism in dealing with confidential information.
  • Proficiency in Mandarin will be an added advantage

Personal Attributes:

  • Strong interpersonal skills with the ability to build relationships at all levels.
  • High degree of professionalism and a proactive attitude.
  • Ability to work independently with minimal supervision and as part of a team.
  • Flexibility and adaptability to changing needs and priorities.

Job Types: Full-time, Permanent

Benefits:

  • Flexible schedule
  • Health insurance
  • Maternity leave
  • Opportunities for promotion
  • Professional development

Schedule:

  • Monday to Friday

Supplemental Pay:

  • Yearly bonus

Language:

  • Mandarin (Required)