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HR & Admin Executive

RM 3,000 - RM 3,500 / month

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  • Responsible for managing every aspect of the employment process, including recruitment, orientation, and training of new staff members.
  • Handling employee disciplinary issues and grievances, providing advice, counseling, or taking disciplinary action in accordance with company policy and IR regulations.
  • Ensuring employees understand and comply with the company’s policies and procedures.
  • Preparing all HR-related letters, contracts, and memos for the company, handling a systematic filing system and ensuring the safe keeping of private and confidential documents.
  • Maintaining staff personal records and databases, ensuring information is updated regularly.
  • Managing HRDC grant applications and claims.
  • Managing office supplies and stationery, ordering and replenishing stocks as needed.
  • Assisting in organizing company training, events, and employee engagement activities.
  • Attending to HR-related inquiries from internal and external personnel.

Handling any other ad-hoc duties as assigned by a superior.

Administrative Duties:

  • Maintaining sufficient stock of office stationery and supplies.
  • Overseeing office premises to ensure they are in good state of repair and maintenance at all times through liaising with service providers.
  • Assisting with foreign workers’ work permit applications and renewals.
  • Ensuring cleanliness and maintenance of the hostel.
  • Ensuring correspondence, reports, filing, and record-keeping are consistent with company guidelines and procedures.
  • Checking staff claims and submitting them to the accounts department.

Requirements:

  • Preferably 1-3 years of working experience in the HR field; fresh graduates are also welcome.
  • Preferably a Diploma/ Bachelor's Degree in Human Resources or any related field.
  • Required Skills: Microsoft Office and Microsoft Excel.
  • Must have good communication and public relations skills and be able to interact well with people at all levels.
  • Excellent interpersonal, communication, and organizational skills are required, along with the ability to work independently under tight deadlines.
  • A team player who is dynamic, self-motivated, and results-oriented.
  • Immediate availability will be an advantage

Job Type: Full-time

Pay: RM3,000.00 - RM3,500.00 per month

Benefits:

  • Maternity leave
  • Opportunities for promotion
  • Parental leave
  • Professional development

Schedule:

  • Monday to Friday

Supplemental Pay:

  • Overtime pay
  • Yearly bonus

Application Question(s):

  • What's your expected salary?

Education:

  • Diploma/Advanced Diploma (Preferred)

Experience:

  • Human Resources: 1 year (Preferred)

Language:

  • Mandarin (Required)