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Personal Assistant

RM 4,000 - RM 7,000 / month

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  • Managing the director's schedule: Prioritizing tasks, scheduling appointments, undertaking special assignment/ad-hoc duties when necessary.
  • Handling correspondence: Reading and prioritizing incoming correspondence, drafting responses, and tracking incoming and outgoing correspondence
  • Meeting management: Booking meetings, preparing agendas, and taking meeting minutes, scheduling, follow up both internal & external meeting, notifying relevant parties on the venue details if required.
  • Travel Planning: manage travel arrangement, accommodation, transportation and visas when needed.
  • Document production: Drafting presentations, communications, and documents and consistently follow up and pre-alert MD on his next schedule and updating him on the pending matters or follow up subjects.
  • Research and data analysis: Conducting research, collecting data, and preparing reports
  • Maintaining systems: Establishing and maintaining systems and procedures to support the office's efficient running including managing business/client database. Maintaining proper and systematic documents filing system.
  • Acting as a liaison: Acting as a liaison for the director with internal and external inquiries. Runs errands for superior when needed. Performs secretarial duties, daily office administrative works.
  • Maintaining confidentiality: Maintaining the highest level of confidentiality and adherence to policies and procedures. Interact professionally with all levels of Management, staff and business partners.
  • Other Assignment: to complete other relevant task assigned from time to time.

Requirements

  • Candidate must possess at least a Diploma /Bachelor’s Degree in Business Administration, Secretarial, Mass communication or equivalent.
  • At least 2 year(s) of working experience in the related field is required for this position.
  • Required skill(s): MS Office (Excel, Word & PowerPoint).
  • Good positive attitude, non-discrimination, discretion and trust-worthy.
  • Possess strong awareness, passion, sense of urgency and seriousness in handling assignment.
  • Able to work independently & beyond working hours and ability of multitasking.
  • Possess good communication, attention to details, activities coordination and reporting skills.

Job Type: Full-time

Pay: RM4,000.00 - RM7,000.00 per month

Schedule:

  • Day shift