A
Personal Assistant
RM 4,000 - RM 7,000 / month
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- Managing the director's schedule: Prioritizing tasks, scheduling appointments, undertaking special assignment/ad-hoc duties when necessary.
- Handling correspondence: Reading and prioritizing incoming correspondence, drafting responses, and tracking incoming and outgoing correspondence
- Meeting management: Booking meetings, preparing agendas, and taking meeting minutes, scheduling, follow up both internal & external meeting, notifying relevant parties on the venue details if required.
- Travel Planning: manage travel arrangement, accommodation, transportation and visas when needed.
- Document production: Drafting presentations, communications, and documents and consistently follow up and pre-alert MD on his next schedule and updating him on the pending matters or follow up subjects.
- Research and data analysis: Conducting research, collecting data, and preparing reports
- Maintaining systems: Establishing and maintaining systems and procedures to support the office's efficient running including managing business/client database. Maintaining proper and systematic documents filing system.
- Acting as a liaison: Acting as a liaison for the director with internal and external inquiries. Runs errands for superior when needed. Performs secretarial duties, daily office administrative works.
- Maintaining confidentiality: Maintaining the highest level of confidentiality and adherence to policies and procedures. Interact professionally with all levels of Management, staff and business partners.
- Other Assignment: to complete other relevant task assigned from time to time.
Requirements
- Candidate must possess at least a Diploma /Bachelor’s Degree in Business Administration, Secretarial, Mass communication or equivalent.
- At least 2 year(s) of working experience in the related field is required for this position.
- Required skill(s): MS Office (Excel, Word & PowerPoint).
- Good positive attitude, non-discrimination, discretion and trust-worthy.
- Possess strong awareness, passion, sense of urgency and seriousness in handling assignment.
- Able to work independently & beyond working hours and ability of multitasking.
- Possess good communication, attention to details, activities coordination and reporting skills.
Job Type: Full-time
Pay: RM4,000.00 - RM7,000.00 per month
Schedule:
- Day shift