Assistant HR & Admin Manager

About us
AJIYA SAFETY GLASS SDN BHD is a leading manufacturer of high-quality glass products in Malaysia. With a strong focus on innovation and customer satisfaction, we have established ourselves as a trusted partner in the industry. Our company values of excellence, integrity, and teamwork guide us in our pursuit of continuous improvement and sustainable growth.

If you are passionate about HR and eager to contribute to the success of a dynamic organization, we encourage you to apply for this exciting opportunity now.

What we offer
At AJIYA SAFETY GLASS SDN BHD, we are committed to providing our employees with a supportive and rewarding work environment. In addition to a competitive salary, we offer a range of benefits, including health insurance, training and development opportunities, and a collaborative team culture.

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Job Description:

- Talent Acquisition

• Provides support and advice to business units on manpower planning and staffing.

- Learning and Development

• Analyze, identify training needs and facilitate employee development programs.
• Recommend courses and submit annual training plan for management approval.
• Plans, develops and facilitates employee’s training using different training methods.

- Employee Industrial Relations Management

• Handle questions, interpreting and administering contracts of employment and help to resolve work related problems.
• Provide counseling to employees on disciplinary matters such as misconduct, absenteeism, breach of contract etc.
• Liaise with labour/ government office pertaining to HR and IR legal issues.
• Supervises, manages and co-ordinates work activities or programs relating to employee’s relation.

- HR and Admin Standard Operating Procedure (SOP)

• Update, prepare and amend SOP and flowchart when needed.
• Create and design new HR & Admin form if necessary.
• Safekeeping all SOP for easy reference after implementation.

- Performance Management

• Facilitate, monitor and track performance management activities.
• Review performance management processes for adherence to company policies and guidelines.
• Coordinate and conduct briefing to employee on the scope of performance management.

- Employee Compensation and Welfare Benefits

• Prepare and verify the monthly payroll for staff and workers
• Propose for annual increment and bonus to management according to individual and company’s performance.
• Analyze and modify compensation and benefits policies and ensures compliance with legal requirements.
• Maintain and update compensation structure to ensure ongoing competitive compensation to attract, develop and retain top talent.
• Plans, leads and monitors employee communication program, including annual employee opinion survey, annual dinners, outings and other employee programs, etc.

- Foreign Employee Management

• Prepare all documentations related to new applications, submission and upon arrival.
• Monitor, check for the work permit renewal and cancellation (arrange FOMEMA, insurance, flight booking, check Out Memo).
• Liaise with recruitment agency, Government and Authority Bodies on foreign worker matters.
• Liaise with plants HR on manpower requirement and forecast on headcount needed.

- Office Occupational Safety and Health Administration

• Ensure the company’s safety and security is taking care and well maintain.
• Recommend for new safety & security plan to management.
• Ensure office safety and health is compliance to OSHA regulations.

- ISO

• Responsible for establishing, implementing and maintaining the quality standard on processes, policies and procedures are to be compliance with the Quality Management System.

- Office Administration

• Oversee the office administration in maintenance, refurbishment and renovation.
• Oversee office general administration function eg: company vehicle, claim, groceries and stationery.
• Oversee and lead the cleaner, driver, dispatch, receptionist and Human Resources & Admin Team.
• Carry out any other duties & responsibilities as assigned by superior.

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Job Requirements:

• Bachelor Degree in Human Resource Management/ Administration/ Management or related field.
• Minimum 2 years hands on human resource experience in a senior roles.
• Team player, mature, resourceful and tactful.
• Dynamic and high commitment.
• Well versed in the Employment Act 1955, Industrial Relations Act 1967, SOCSO, EPF and other government statutory bodies, prevailing HR practices and legislation.
• Detail oriented with strong analytical and organization skills.
• Good in problem solving skill.
• Good rapport to liaise with all level.
• Good interpersonal skills, highly motivated to drive for excellent result.
• Good negotiation skills.
• Good command of English and Bahasa Malaysia.
• Computer literate.
• Knowledge of ISO procedures will be an added advantage.
• Applicants must be willing to Work in Segamat Office which is located at Lot 575, 1KM, Lebuhraya Segamat-Kuantan, 85000 Segamat, Johor.

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Benefits:

• Wellness & Medical
• Lunch subsidy
• Free parking
• Friendly working environment
• Professional development opportunities

Job Types: Full-time, Permanent

Pay: RM4,000.00 - RM5,000.00 per month

Schedule:

• Fixed shift

Experience:

• Human Resources: 2 years (Required)
• Administrative: 2 years (Required)

Language:

• English (Required)

Location:

• Segamat (Segamat, 85000) (Required)

Work Location: In person