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CUSTOMER SERVICE

  • Full Time, onsite
  • Kyocera Document Solutions Malaysia Sdn Bhd
  • Subang Jaya, Malaysia
RM 2,200 - RM 2,200 / month

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JOB RESPONSIBILITIES

1. Handle Customer Inquiries and Issues

  • Handle customer inquiries and resolve customer problems by phone call or assign technician for visit within the time frame.
  • Assist customers remotely or dispatch technician for onsite visits.
  • Provide reasonable alternative solutions to resolve customer problems and arrange for a technician assistant if needed.
  • Follow up closely with respective technician to ensure that breakdown calls are attended to and CRM cases are closed in the system.
  • Obtain SRV reports from technicians via WhatsApp or Google Drive and update into the CRM system to confirm issues resolution.

2. Customer Interaction and Service Standards

  • Maintain a high level of professionalism with clients and customers, providing the highest standards of customer service and ensuring all company policies are followed.
  • Interact with customers daily, responding to their questions and guiding them to appropriate services using the support information obtained from customers.
  • Evaluate and clarify the issues faced by customers and update in the CRM system immediately.
  • Utilize correct escalation procedures on issues outside the range of his/her

expertise

3. Order and Inventory Management

  • Receive, verify, organize and coordinate toner supply order to ensure fulfilment and customer satisfaction.
  • Assist in monitoring, checking and suspending supplies and services to debtors with long outstanding accounts, including releasing orders upon approval by Superior.

4. Reporting and Communication

  • Prepare, compile and submit daily/monthly reports to the Supervisor.
  • Through understanding of CRM system to produce necessary reports and other customer usage information as needed.
  • Communicate and interact with other departments to solve customer needs and specific copier problems.
  • Liaise with relevant departments for follow up actions related to consumables.

5. Collaboration and Knowledge Sharing

  • Maintain good interaction with other customer service support and technicians to effectively achieve company goals, objectives and tactical operations.
  • Work closely with other departments (Sales, Admin and Technical Team) to stay updated on Kyocera products and services to support other departments when needed.

6. Other responsibilities

  • Carry out other tasks or projects assigned by the Management/Superior from time to time.

JOB REQUIREMENT

  • Minimum Diploma, or equivalent qualification in any field
  • At least one (1) year of working experience as customer service or a related field
  • Fresh graduates are encouraged to apply
  • Experience working in the copier industry is an added advantage
  • Experience in handling customer inquiries and resolving issues efficiently
  • Excellent verbal and written communication skills in English and Bahasa Malaysia
  • Strong problem-solving skills and the ability to think critically
  • Customer oriented mindset with a passion for providing excellent customer service
  • Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software

Interested candidates are encouraged to apply via email a comprehensive resume stating qualifications, employment history, current & expected salary, and recent photograph to hr [at]dmy[dot]kyocera[dot]com and partiban[at]dmy[dot]kyocera[dot]com.

Job Type: Full-time

Pay: From RM2,200.00 per month

Benefits:

  • Health insurance
  • Maternity leave
  • Professional development

Schedule:

  • Monday to Friday

Supplemental Pay:

  • Yearly bonus

Education:

  • STM/STPM (Preferred)

Experience:

  • Customer Care: 1 year (Preferred)

Expected Start Date: 03/03/2025