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Sales Admin Exec (Kelana Jaya, PJ)

RM 2,200 - RM 2,500 / month

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Responsibilities:-

1. Perform daily sales administration function

· Process orders from customers

· Coordinate deliveries with sales team and customers

· Monitor the delivery system to ensure all orders are generated and avoid any wrong delivery

· Handle incoming calls & phone inquiries

· Coordinate and monitor monthly consignment sales activities

· Perform general office administration. i.e emailing, faxing, scanning, photocopying, filling.

· Assist Sales Team manage marketing and promotional materials etc.

· Assist Sales Team where necessary and appropriate.

2. Production, scheduling and transportation

· Liaise with supply chain on transportation to deliver goods to customer on time.

· Liaise with sales team or customer on confirming of sales orders.

· Work with production department in fulfilling orders on time.

3. Documentation

· Check and confirm delivery data from invoice generation system to ensure they are matched with the delivery order.

· Prepare sales contract, quotation, tax invoice & purchase requisition..etc

· Prepare documents, i.e quotation, proposals, consignment forms, loan agreement.etc.

4. Customer Service

· To provide product information (marketing materials) to sales team upon request.

· Handle customer complaints and to register all customer’ complaints into system.

· To channel customer requirement/complaint to relevant PIC for discussion and commitment.

5. Monitor Aging/Process Customer Payment

· Assist to monitor customer aging and provide update to superior on overdue outstanding.

· Assist sales team cross check on the key account payment and deduction (Debit notes) and liaise with finance team to ensure offset accounts timely.

6. Reporting

· Prepare bi-weekly report for management meeting

· Prepare monthly movement report & stock report.

7. Others

· To perform other related duties assigned from time to time, in alignment to company’s goal and objectives.

Requirements:-

  • SPM / Diploma in any field
  • Min 2 years experiences in administration and sales coordination.
  • Knowledge & experience in ERP system, logistic documentations & arrangement is an added advantage
  • Proficiencies in Office productivity tools (eg. Microsoft Office)
  • Good customer service and excellent interpersonal skills
  • Excellent Communication and Organization Skills
  • Proficient in verbal and written in English and Mandarin

Job Types: Full-time, Permanent, Fresh graduate

Pay: RM2,200.00 - RM2,500.00 per month

Language:

  • Mandarin (Preferred)
  • Bahasa (Preferred)

Work Location: In person