Assistant - Administration (Office Management)

Job Responsibilities Performs clerical duties, provide support to other staff members and departments by handling routine administrative tasks. 1. To Compile and update the summary of usage on a monthly and daily basis. - Telco Summary – Maxis, Celcom - Utilities Summary – TM, Syabas, IWK - Track copier machine meter reading and generate user report - Courier Service Summary – Citylink, DHL, and postage stamps 2. Responsible for Ordering office consumables, Stock receiving, - Tissue, A4 paper, beverage and stationery - Processing orders, tracking inventory, and ensuring products or services are delivered on time. 3. Handling Financial Documentation in a timely manner - PO Closing for proceed Payment, - Follow up on the payment status and update record accordingly. 4. Filing and Organizing - Organize and maintain files – Citylink lists, invoices, delivery order (DO), and payment receipts (cheques) 5. Stationery Inventory Checks - Receive and manage stock - Conduct regular checks and maintain inventory for stationery supplies. 6. Office Equipment Operation - Often responsible for operating various office equipment, such as photocopiers, fax machines, and shredders to ensure that these machines are functioning correctly and efficiently. - Required to perform basic maintenance tasks, such as replenishing paper and ink or toner cartridges.

- Proficiency in basic computer - Ability the organize and manage paperwork - Attention to Detail - Good in time management