Secretary will be responsible for providing administrative support to ensure the efficient operation of the office. The candidate will handle a variety of tasks, including managing schedules, organizing documents, answering phones, and ensuring smooth communication within the office.
Key Responsibilities:
· Administrative Support: Assist in the preparation of office documents, reports, and presentations.
· Scheduling: Manage appointments, meetings, and calendars for team members and executives.
· Communication: Handle incoming calls, emails, and correspondence. Redirect messages as needed.
· Filing & Document Management: Organize and maintain physical and electronic filing systems.
· Record Keeping: Maintain and update office records, documents, and databases.
· Office Organization: Ensure the office is well-stocked with necessary supplies and equipment.
· Meeting Coordination: Organize meeting logistics, including scheduling, preparing agendas, and taking minutes when required.
· Client Interaction: Greet visitors and clients, ensuring a professional and welcoming atmosphere.
· Miscellaneous Tasks: Perform other office duties, as needed, to support the team and ensure office efficiency.
Qualifications:
· Proficiency in office software (e.g., Microsoft Office, Excel)
· Excellent written and verbal communication skills.
· Strong organizational and multitasking abilities.
· Ability to maintain confidentiality.
· Diploma/ Bachelor of Degree or equivalent
Skills:
· Time management
· Attention to detail
· Problem-solving
· Teamwork
Job Types: Full-time, Permanent
Benefits:
- Free parking
- Maternity leave
- Meal provided
Schedule:
- Day shift
Education:
- Diploma/Advanced Diploma (Preferred)
Experience:
- Secretary: 1 year (Preferred)
Language:
- Mandarin (Preferred)
License/Certification:
- driving license (Preferred)
Location:
- Miri (Preferred)
Work Location: In person