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The Accounts Payable Specialist is responsible for processing payments in accordance with the Company’s Policy & Procedures. This position works closely with the entire accounting team and reports to the Regional Assistant Controller.
This opportunity will appeal to someone who thrives in the fast paced, growing company and enjoys the challenges of developing a solid corporate foundation. As the organization grows, so will the demands of this position. The ideal candidate is a hands-on strategic individual who is happy to roll-up their sleeves and move between responsibility levels. You must be able to work well independently as well as in a highly collaborative team environment.
Key Responsibilities
Accounts Payable and Vendor Maintenance
- Managing accounts payable records and files
- New vendor creation, vendor management in NetSuite
- Process standing order and setup the arrangement in the bank system
- Setup vendor template in banking system
- Preparation of vendor and statutory payment journals in NetSuite
- Ensure payment supporting document policy compliance
- Payment process of vendors, all taxes payroll and social security and income tax in banking system
- Ensuring the timely processing of supplier payments
- Monthly company credit card reconciliation against Concur claim and intercompany invoice, and month end accrual
Reporting and Other
- Banking helpdesk contact
- Provide GL team AP details for cashflow forecast each month
- Managing prepayment listing each month
- Liaise and work with teams from different regions
- Monthly Journals completeness record and check
- Managing Email inbox together with the AP team
- Support auditor’s request
- Support monthly cashflow forecast
- Adhoc AP, payment and vendor related enquiries or reporting requests
Required Skills
- Ability to organise and prioritise work
- Attention to detail and accuracy
- Excellent IT user skills
- Excellent problem solving skills and resourcefulness in solving issues
- Excellent communication and interpersonal skills, including written communication
- Ability to work effectively in a team environment, as well as independently
- Ability to work under pressure and meeting closing deadlines
Required Experience
- At least Diploma holder in Accounting, Finance or higher
- Minimum 2 – 4 years accounts payable
- Experience in accounting system (e.g. Oracle or NetSuite), Microsoft Excel & Word
- Knowledge of general accounting procedures including forex
Tungsten Automation Corporation, Inc. is an Equal Opportunity Employer, M/F/D/V
While the job description describes what is anticipated as the requirements of the position, the job requirements are subject to change based upon any changing needs and requirements of the business.