ADMIN EXECUTIVE

Job Summary:

We are looking for a highly organized and proactive Admin Executive to oversee the day-to-day office administration and assist with various operational tasks. The successful candidate will play a key role in ensuring smooth office operations, managing staffing-related duties, handling attendance, supporting senior management with administrative needs, assisting with private & confidential matters, and contributing to company marketing activities and events.

Key Responsibilities:

• Serve as the primary point of contact for all office administration activities.
• Assist in coordinating staffing-related matters, including recruitment support and staff management.
• Handle People & Culture (P&C) matters, such as employee welfare, onboarding, and maintaining a positive workplace culture.
• Manage and track employee attendance, ensuring records are accurate and up-to-date.
• Organize and schedule factory visits, including travel and logistical arrangements.
• Handle administrative tasks for senior management, including meeting arrangements, calendar management, and correspondence.
• Maintain an organized filing system, both digital and physical, ensuring easy access to documents and records.
• Ensure office supplies and equipment are adequately stocked and maintained.
• Assist in organizing internal events, meetings, training and conferences as needed.
• Provide support for general office operations, including mail handling, answering calls, and coordinating with other departments.
• Support the marketing team with planning and executing company marketing activities and events.
• Assist with event logistics, including coordination, communication, and follow-up for company events or promotional activities.
• Assist with sales management tasks, such as preparing sales reports, tracking sales performance, and supporting the sales team with administrative needs.
• Assist in managing customer databases, updating client records, and ensuring timely follow-ups on sales inquiries.
• Coordinate between the sales team and other departments to ensure smooth operations and timely completion of tasks.

Qualifications:

• Proven experience as an administrative executive, office assistant, or similar role.
• Experience handling People & Culture (P&C) matters, including employee engagement, onboarding, and staff relations.
• Excellent organizational and multitasking skills.
• Strong written and verbal communication skills.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and office management software.
• Ability to work independently and as part of a team.
• High level of attention to detail and time management skills.
• Ability to maintain confidentiality and handle sensitive information.
• Experience or knowledge of Public Relations (PR) matters is an added advantage.
• Experience or interest in supporting marketing initiatives and event planning is a plus.

Education and Experience:

• High school diploma or equivalent; a degree in business administration, HR, marketing, or related field is a plus.
• Previous experience in office administration or a similar role preferred.
• Knowledge or experience in HR, P&C, employee relations, PR, or marketing is an advantage.

Working Conditions:

• Full-time position with standard office hours.

Job Type: Full-time

Pay: RM2,150.00 - RM2,550.00 per month

Benefits:

• Cell phone reimbursement
• Free parking
• Meal allowance

Schedule:

• Early shift

Work Location: In person

Application Deadline: 02/20/2025
Expected Start Date: 03/01/2025