Company Secretary

Job Responsibilities: • Ensure the company is in accordance with the Companies Act. • Schedule meetings and prepares the minutes of meetings. • Monitoring and ensure action taken for the matter arising of each meeting held. • Maintaining effective records and administration, i.e., prepare and disseminate correspondence, memos, and forms. • Liaise with appointed company secretarial firm in connection with company secretarial matters. • Maintain and update statutory records including company registers, resolutions, minutes and maintain records with good filing system. Handle confidential documents and always ensure they remain secure. • Securing signatures of directors/shareholders on all company secretarial related documents. • Compile Board Meetings Papers and circulate meeting papers within stipulated timeframe. • Prepare pre-meeting arrangements and documents such as meeting room booking and set-up, arrangements for refreshment/lunch etc. • Ensure proper filing of documents and easy accessibility of all secretarial records in particular Resolutions, Minutes, CCM Forms, etc. • To assist in the company corporate exercises and preparation document of submission, circular to shareholder. • Liaise with various parties such as principal advisor, company secretary, registrar and solicitor processing of submissions for the transactions • Assist in ad-hoc assignments and other administrative work from time to time. Qualification: • Candidates should have at least a Diploma/Degree in Secretarial, Business Administration, or the equivalent. • Proficient in both written and spoken English and Bahasa Malaysia. • Possess a strong sense of responsibility, commitment and able to multi-task in a fast working environment. • Computer literate; Microsoft Office or equivalent • Able to work in team and individual. Requirements: • 6-7 years of relevant experience as a Company Secretary at a service firm / corporate company . • ICSA qualification will be more advantage. • Well verse with the practical applications of the Companies Act 2016 and other related /relevant laws and regulations. • Very detailed oriented and meticulous. • Organized, proactive and able to multi-task in a fast-paced working environment. • Self-discipline and able to work under minimum supervision. • Good command of written and spoken Bahasa Malaysia and English.