Data Entry Clerk

Job Responsibilities & Tasks: 1. Data Entry and Management: - Accurately input and update data into the company’s inventory management system, sales database, or other software tools. - Ensure data is entered correctly, timely, and consistently. - Maintain and update product information, including descriptions, pricing, and stock levels. - Enter and track sales orders, purchase orders, and invoice details. 2. Data Verification and Quality Control: - Review and verify data for accuracy and completeness before input. - Cross-check data entered against source documents to ensure no errors. - Identify and correct discrepancies or errors in data. 3. Inventory Tracking and Reporting: - Assist with inventory management by updating product stock levels and order quantities. - Prepare inventory reports and ensure all records are up to date. - Assist in maintaining stock records and product availability across various platforms (e.g., in-store, online). 4. Sales and Customer Data Entry: - Input and update customer orders, sales transactions, and returns in the system. [11:08 AM, 1/16/2025] ChatGPT: - Manage and update customer databases, ensuring all contact details and order histories are accurate. - Assist with customer inquiries related to order status or stock availability by referencing the data entered. 5. Document and File Management: - Organize and maintain digital and physical files, ensuring all relevant documents are easily accessible. - Ensure that all confidential company data is handled with appropriate security and privacy. 6. Assist with Purchase and Sales Orders: - Enter purchase orders from suppliers and sales orders from customers into the system. - Ensure that all orders are processed accurately, and follow up on order statuses when required. - Update the system with any changes to delivery dates or pricing. 7. Assist with Product Listings and E-commerce Platforms: - Manage product listings on the company’s e-commerce platforms (e.g., website, online store) by ensuring product details and pricing are accurate. - Assist in uploading new product information, images, and specifications to the online store. 8. Assist with Reporting and Analysis: - Compile weekly, monthly, or quarterly reports on sales, inventory, and customer data. - Provide basic data analysis support to the management team by preparing reports and highlighting key trends or issues. 9. Customer Support and Communication: - Provide administrative support to the customer service team by processing returns, exchanges, and refunds in the system. - Maintain communication with customers and suppliers via email or phone when necessary to resolve issues related to data entry or orders. 10. General Office Support: - Perform general administrative tasks, such as filing, scanning, and photocopying documents. - Assist other departments with data-related tasks, such as sales reports, inventory tracking, or order processing.