Quality Executive

Job Purpose

The purpose of this role is to provide hands on support to the Senior Quality Manager (Asia Region) for the HSEQ Management System. Key responsibilities include:

• Management of City documents and records
• Coordination of internal and external audits
• Support for risk and compliance activities
• Monitoring and closure of CMS related corrective actions
  
  
  

Job Description

• Provide policy, procedure and process development and document control services across the business, including document updating, formatting and maintenance of the Information Centre (SharePoint).
• Ensure all CMS documentation undergoes prescribed review cycles:
• Support the Quality Manager (City Asia) with:
• The preparation of HSEQ Management System reports.
• The preparation of meeting minutes.
• Scheduling of internal and external audit interviews with internal stakeholders and external audit bodies.
• Dealing and responding to queries by City Team members in relation to the HSEQ Management System.
• Monitor corrective actions raised via internal and external audits, incidents, detected nonconformances, meetings and risk reviews; and ensure the timely and effective closure with responsible business representatives.
• Support special projects related to the improvement of the HSEQ Management System as directed by the Quality Manager.
• Support the Quality Manager and HSE team (City Asia) to:
• ­ Maintain Quality, Health & Safety and Environmental Risk Registers.
• Conduct internal HSEQ management system and field based internal audits.
• Monitor changes to statutory and regulatory requirements and assess impact to City.
  
  
  

Job Specifications

• A tertiary qualification in business or related discipline (preferred).
• Certified ISO Auditor (preferred)
• At least 3 years of experience in a similar role or business administration.
• Understanding of document control requirements, processes and systems (e.g. Version control, document tracking, SharePoint, etc.).
• Working experience with a range of Microsoft products (e.g. Microsoft Office, Visio, SharePoint, Teams, etc.), including advanced MS Word skills.
• Strong written skills gained developing and/or reviewing policies, processes and instructional documentation.
• Strong attention to detail.
• Demonstrated time management and organisational skills.
• Effective interpersonal skills to deal with stakeholders across the company.
• Ability to work as a team player.
• Technical writing ability
• Knowledge of ISO Management System Standards (e.g. ISO9001, ISO 45001 & ISO 14001).