Internship for Executive Support- Kuchai Lama

Requirements:

• Candidates must possess or pursuing a Diploma or Bachelor's Degree in:-Business Administration, Business Studies, Business Management, Business Economics, Business Marketing or equivalent.
• Possess strong analytical skills, interpersonal skills, and a positive working attitude.
• Great communication and presentation skills, as well as fluency in both English and Bahasa Malaysia.
• Support strong teamwork, good communication, and a happy work environment.

• Allowance: RM800/month
• Working Days: Mon-Fri (Sat if special tasks)
• Hours: 9:00 AM - 5:00 PM

Reports Required (Templates Provided):

• Daily: Attendance, tasks, issues/complaints, payments collected
• Weekly: Facility bookings, inspections, pending vendor work, procurement
• Monthly: Building, operations, and finance summaries

Company Expectations:

• Be precise, detail-oriented, and meet deadlines.
• Communicate professionally (written and verbal).
• Take initiative, solve problems, and collaborate effectively.
• Continuously learn and understand work systems and processes.

Executive Support Intern Duties:

• Collect service charges, water charges, sinking funds, insurance, quit rent, assessments, and interest.
• Issue invoices and receipts for maintenance, parking, and other services.
• Engage and manage service providers to maintain common property and equipment.
• Conduct regular inspections of buildings, lifts, and service machinery professionally.
• Ensure timely payment of bills and invoices to avoid penalties.
• Handle petty cash listings, claims, and disbursements.
• Prepare payment listings and obtain approval for vouchers and cheques.
• Maintain accurate records of parcel owners, proprietors, and tenants.
• Manage residents' bookings, renovations, and moving processes.
• Address inter-floor leakages, access card management, and defaulters' action plans.
• Compile and submit monthly maintenance reports and residents' feedback summaries.
• Attend and assist in council meetings and annual general meetings (AGMs).
• Prepare agendas, minutes, and yearly budgets for JMB/MC approval.
• Call for tenders and advise on award decisions.
• Ensure service providers perform duties effectively and promptly.
• Respond to emergencies and conduct site visits as needed.
• Apply for government licenses, certificates, and approvals.
• Maintain and organize documents, manuals, and drawings securely.
• Ensure confidentiality of sensitive documents.
• Address and resolve nuisances on the property.
• Provide daily reports on tasks, collections, and attendance.
• Executive Support Intern Duties:
• Collect service charges, water charges, sinking funds, insurance, quit rent, assessments, and interest.
• Issue invoices and receipts for maintenance, parking, and other services.
• Engage and manage service providers to maintain common property and equipment.
• Conduct regular inspections of buildings, lifts, and service machinery professionally.
• Ensure timely payment of bills and invoices to avoid penalties.
• Handle petty cash listings, claims, and disbursements.
• Prepare payment listings and obtain approval for vouchers and cheques.
• Maintain accurate records of parcel owners, proprietors, and tenants.
• Manage residents' bookings, renovations, and moving processes.
• Address inter-floor leakages, access card management, and defaulters' action plans.
• Compile and submit monthly maintenance reports and residents' feedback summaries.
• Attend and assist in council meetings and annual general meetings (AGMs).
• Prepare agendas, minutes, and yearly budgets for JMB/MC approval.
• Call for tenders and advise on award decisions.
• Ensure service providers perform duties effectively and promptly.
• Respond to emergencies and conduct site visits as needed.
• Apply for government licenses, certificates, and approvals.
• Maintain and organize documents, manuals, and drawings securely.
• Ensure confidentiality of sensitive documents.
• Address and resolve nuisances on the property.
• Provide daily reports on tasks, collections, and attendance.

Additional Benefits:

• Training Provided
• Gain hands-on experience in business administration initiatives
• Work on real-world projects with experienced team
• Allowance Provided
• Performance Bonus
• Build your own profile and network in the industry.

Job Type: Internship
Contract length: 3-6 months

Pay: RM500.00 - RM1,000.00 per month

Schedule:

• Day shift

Supplemental Pay:

• Attendance bonus
• Performance bonus

Ability to commute/relocate:

• Kota Damansara: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person