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  1. Go to Settings.
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Jobs or company...

Personal Assistant

RM 3,000 - RM 6,000 / month
Checking job availability...
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Role Summary

We are seeking a proactive, presentable, and highly organized Personal Assistant to provide exceptional support to our Managing Director (MD). The is a pivotal role in ensuring smooth day-to-day operations for the office and effective task management for the MD. This position requires a detail-oriented individual who can manage back-office operations & administrations, ad hoc tasks & projects, and communicate professionally on behalf of the MD.

Responsibilities

Administrative & Executive Support:

· Filter emails / messages/ phone calls, prioritize urgent matters, and optimize information flow.

· Manage office records, schedules, and appointment bookings.

· Prepare reports, presentations, and meeting minutes as required.

· Assist in tracking deadlines, follow-ups, and project progress.

· Manage and coordinate the MD’s ad hoc tasks, projects, and priorities.

Operations & Coordination:

· Liaise with internal teams, and business partners on behalf of the MD.

· Support clinic operations by assisting in process coordination and problem-solving.

· Assist in monitoring and improving operational processes for efficiency.

· Coordinate with vendors and suppliers for procurement and service agreements.

· Ensure compliance with company policies, industry regulations, and SOPs.

Project Management & Strategic Support:

· Conduct research to provide insights for the MD’s projects and priorities.

· Track key projects, deadlines, and deliverables, ensuring follow-ups.

· Assist in organizing strategic meetings and planning sessions.

· Manage multiple tasks efficiently, prioritizing according to urgency and importance.

Personal Assistance & Ad hoc Duties:

· Act as a liaison between the MD and internal/external stakeholders, ensuring clear and effective communication.

· Manage the MD’s correspondence & travel arrangements, including flights and accommodation.

· Undertake special assignments, ad-hoc functions, related duties including personal assistance when necessary.

Requirements:

· Possess Bachelor’s degree in Business Administration, Management, or a related field preferred.

· Minimum 2 years' proven experience as an executive assistant or personal assistant supporting senior executives/MD, preferably within a corporate environment.

· Proficient in Microsoft Office suite, with the ability to learn new systems and technologies quickly.

· Strong attention to detail, accuracy, and organizational skills, with the ability to multitask and manage priorities effectively in a fast-paced environment.

· Ability to make decisions independently and exercise sound judgment in ambiguous situations.

· Excellent verbal and written communication skills, with the ability to interact professionally with individuals at all levels.

· Flexible and adaptable to changing priorities, work schedules, and the CEO’s working style, including availability for occasional after-hours support.

· High level of professionalism, integrity, and discretion in handling confidential information and representing the MD.

Job Type: Full-time

Pay: RM3,000.00 - RM6,000.00 per month

Benefits:

  • Free parking
  • Opportunities for promotion
  • Professional development

Schedule:

  • Day shift

Language:

  • Mandarin (Preferred)
  • Bahasa (Preferred)

Work Location: In person