Personal Assistant to Managing Director

Key Responsibilities:

• Manage the Managing Director's calendar, schedule appointments, and coordinate meetings.
• Prepare and edit correspondence, reports, and presentations.
• Conduct research and compile data for meetings, projects, and reports.
• Screen and direct phone calls and emails; handle correspondence independently when appropriate.
• Organize and maintain files and records, ensuring confidentiality and security.
• Plan and coordinate meetings, conferences, and events, including logistics, catering, and materials preparation.
• Attend meetings with the Managing Director, take minutes, and follow up on action items.
• Coordinate travel arrangements, including flights, accommodation, and itineraries.
• Assist in managing budgets, tracking expenses, and processing invoices.
• Support administrative matters for investment and shared services activities.
• Monitor and follow up on project timelines and deliverables.
• Manage the schedules and activities of the Managing Director's children, including coordinating with drivers and planning extracurricular activities.
• Plan and execute family events, such as birthday parties and holidays.
• Handle personal errands and tasks as needed, ensuring the Managing Director's personal life runs smoothly.

Skills and Qualifications:

• Proven experience as an Executive Assistant/Personal Assistant.
• Excellent organizational and time-management skills.
• Strong problem-solving abilities and resourcefulness.
• Ability to multitask and prioritize tasks effectively.
• Exceptional communication and interpersonal skills.
• Proficiency in Microsoft Office Suite and other relevant software.
• Bilingual with proficiency in English and Mandarin (Open to all races that can speak, write and read Mandarin).
• Discretion and confidentiality in handling sensitive information.
• Creative and innovative mindset with a focus on cost-saving measures.

Personal Attributes:

• Proactive and anticipatory, able to think ahead and plan accordingly.
• Very detail-oriented and thorough in task execution.
• Flexible and adaptable to changing priorities whenever needed.
• Dependable and trustworthy, with a high level of integrity.

Job Type: Full-time

Pay: RM5,000.00 - RM7,000.00 per month

Benefits:

• Cell phone reimbursement
• Dental insurance
• Health insurance
• Professional development

Schedule:

• Monday to Friday

Supplemental Pay:

• Yearly bonus

Experience:

• Personal Assistant: 5 years (Preferred)

Language:

• Mandarin (Required)
• English (Preferred)

Work Location: In person