Administrative Assistant

Job Summary:

The Workshop Administration Officer is responsible for overseeing the administrative operations of the workshop, ensuring efficiency in workflow, documentation, inventory management, and customer service support. The role requires strong organizational skills, attention to detail, and the ability to coordinate with multiple departments to facilitate smooth workshop operations.

Key Responsibilities:

• Administrative Support:
• Manage daily workshop administrative tasks, including record-keeping, scheduling, and correspondence.
• Maintain accurate and up-to-date documentation of job cards, invoices, and work orders.
• Assist in the preparation of reports, budgets, and performance analyses.
• Customer Service & Coordination:
• Handle customer inquiries and provide timely updates on service status.
• Coordinate with service advisors, technicians, and spare parts departments to ensure efficient job completion.
• Schedule service appointments and follow up on customer feedback.
• Inventory & Procurement Management:
• Monitor and manage workshop inventory, ensuring availability of necessary parts and materials.
• Process purchase orders and liaise with suppliers for timely deliveries.
• Maintain stock records and conduct periodic audits.
• Compliance & Safety:
• Ensure workshop operations adhere to company policies and safety regulations.
• Maintain records related to compliance, safety checks, and regulatory requirements.
• Assist in organizing safety drills and training sessions.
• Financial & Billing Support:
• Process invoices, payments, and receipts in coordination with the accounts department.
• Maintain accurate billing records and assist in reconciliation tasks.
• Handle petty cash and expense tracking for workshop-related expenditures.

Job Types: Full-time, Permanent

Pay: RM2,000.00 - RM2,500.00 per month

Benefits:

• Opportunities for promotion
• Parental leave
• Professional development

Schedule:

• Monday to Friday

Education:

• Diploma/Advanced Diploma (Preferred)

Experience:

• Administration: 1 year (Preferred)

Language:

• Mandarin (Preferred)
• Bahasa (Preferred)

Work Location: In person