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Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.
Main Responsibilities
Office General Maintenance, Work Environment & Facility
- Implement the initiative to establish and maintain a quality environment throughout the office.
- Oversee, monitor and track the office environment to ensure premises are maintained in accordance with an established set of guidelines/standards; and take corrective steps to ensure its enforcement.
- Maintain and upkeep office general equipment’s, not limiting to air-conditioning, furniture and fittings, electrical and lightings, ensuring they are in good, safe and working condition.
- Manage vendors, maintenance and upkeep work related to green office, pest control, cleaning services, general amenities to maintain a safe, clean and conducive environment for employees.
- Ensure office general areas such as pantry, kitchenette (utensils, equipment’s), meeting rooms (including projector) in clean and good environment.
- Manage and oversee the office space utilization, renovations and liaison with all relevant parties to plan, manage and coordinate the smooth and timely completion of office renovations / moves related work with minimal disruption to the business.
- Oversee the overall office security and risk management to provide a safe and secure environment for the office.
- Manage all office related insurance, including subscription, renewal and claims.
- Manage all office cleaning services related, including dealing with cleaning vendors, manage contract cleaners and ensure office environment, washrooms and other office related areas in clean condition.
Building Management
- Liaise with Building Management related to tenancy, rental, building maintenance, parking space, fire safety and emergency response and building facilities.
Expatriate Accommodation & Settling In Assistance
- Engage property agents and oversee and ensure all related arrangement (ie. rental, application of phone or internet line, maintenance of tenancy agreement, etc) for expatriates’ accommodation (house/apartment) are carried out accordingly and timely.
- Arrange moving agent for expatriates’ relocation/ transfers.
- Assist in club membership and facility arrangement.
Company Vehicle
- Manage all office related vehicles, including acquisition, disposal and/or related maintenance and upkeep.
Budgeting and Special Projects
- Achieve related financial objectives by anticipating requirements; submitting information for budget preparation; scheduling expenditures; monitoring costs; analysing variances.
- Complete special projects by organising and coordinating information and requirements; planning, arranging, and meeting schedules; monitoring results.
Others
- To carry out any other instructions as and when assigned by superior (ad-hoc issues).
Accountabilities
The position will be measured against:
The position will be measured against:
- The achievement of the departmental AOP and personal KPI goals.
- Ensure compliance with the local legislation, statutory laws and regulations.
- Quality and timeliness of work carried out according to SLA.
- Ensure of all cost effectiveness from any vendors engaged.
Qualifications
- Preferably Degree in Business Administration.
- At least 5 year(s) of working experience in the related field with proven relevant management experience in established organisations with Shared Service function.
- Good written and verbal communication – English and Bahasa Malaysia.
- Good computer knowledge – Microsoft Office applications.
- Knowledge of efficient office administration practices.
- Determination to strive for excellence.
- Innovative and results oriented.
- Strong interpersonal and communication skills.
- Excellent organisational skills, versatile in performing multi tasks.
- Strong negotiation and purchasing skills.
- Develop and maintain good working relationships at all levels.
- Pleasant personality & matured disposition.
- Experience in expatriate relocation and settling in.
- Experience in facility management.
- Experience in Administration and Expatriate management.