MD Secretary

The Secretary to the Managing Director provides high-level administrative support to the MD by handling correspondence, managing schedules, organizing meetings, and assisting in various operational tasks. This role requires excellent organizational, communication, and multitasking skills.

Key Responsibilities:

• Calendar and Schedule Management:
• Organize and maintain the MD’s calendar, including scheduling appointments, meetings, and travel arrangements.
• Prioritize and reschedule meetings and appointments as needed.
• Ensure that the MD is prepared for meetings with necessary materials and documentation.
• Communication Management:
• Serve as the first point of contact for the MD, handling phone calls, emails, and other communications.
• Draft and proofread correspondence, presentations, and reports.
• Liaise with senior executives, staff, and external stakeholders on behalf of the MD.
• Meeting Coordination and Support:
• Schedule, coordinate, and attend meetings, including preparing agendas, taking minutes, and distributing meeting notes.
• Ensure follow-up actions from meetings are tracked and completed.
• Prepare and manage materials required for presentations or discussions.
• Document Management:
• Organize, maintain, and manage confidential and sensitive documents.
• File important documents, including contracts, reports, and correspondence, and ensure their accessibility when needed.
• Assist with preparing reports, proposals, and other business documents.
• Travel and Event Coordination:
• Plan and coordinate business travel for the MD, including booking flights, accommodation, and ground transportation.
• Organize events, conferences, and functions on behalf of the MD, ensuring all logistics are handled.
• Project Assistance:
• Assist the MD in project management tasks, including tracking timelines, coordinating with departments, and ensuring deadlines are met.
• Prepare status reports or updates as needed for ongoing projects.
• Confidentiality and Discretion:
• Handle sensitive information and maintain a high level of confidentiality.
• Exercise discretion when dealing with confidential matters and information.
• General Administrative Support:
• Manage office supplies and maintain office organization.
• Assist with the preparation of annual reports, budgets, and other administrative documents.
• Support in various ad hoc tasks, as requested by the MD.

Job Type: Full-time

Pay: RM3,500.00 - RM4,000.00 per month

Benefits:

• Dental insurance
• Health insurance

Schedule:

• Monday to Friday

Supplemental Pay:

• Yearly bonus

Ability to commute/relocate:

• Petaling Jaya: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• Bachelor's (Preferred)

Experience:

• Secretary: 2 years (Preferred)

Willingness to travel:

• 25% (Preferred)

Work Location: In person