Receptionist cum Admin Assistant

Reception Management -Manage front desk – Handing phone calls & walk in visitors, manage incoming & outgoing letters & courier Administration Function -Pantry items, drinking water, office supplies and stationery stock check and replenishment. -Replenish PPE items linked to sanitary (facemask, wet tissue, sanitizer) in the office whenever supply running low following the QHSE rules in place. -Manage employee business travel booking record (air fare and hotel), liaise with travel agent and prepare travel documents for employee whenever necessary. -Download, check and verify office general expenses vendors invoices for Finance team payment processing. -Maintain and update employee and office general purchase vendors contact list. -Issue Purchase Order for office general purchases. -Keep and manage office access keys bundle. -Keep track on DBKL license and renew upon expiry. -Liaise with printing vendor on name card printing for employee, brochures flyers… and training handbooks. -Keep track and maintain and First Aid kid in the office i.e keeping record of the medicine list and monitor stock and expiry date. -Ensure meeting room main door is close before going back unless it is in used at that moment. -Others admin task as and when occurs. Office Repair & Maintenance -Liaise with building management with regard to maintenance of office facilities. -Liaise with contractor for air-cond, photocopier, office equipment servicing, lights bulk replacement etc -Supervise office cleaner, monitor attendance and daily cleaning work. -Tracking and record calibration of gas detector. HR Admin Function -Arrange appointment for pre-employment check-up for new employee and collect medical report. -Upload documents, make appointment and monitor approval status for expats employees EP, DP etc application & renewal in Expatriate Services Division (ESD) portal. Submission of the original copy to government department at Putrajaya. -Create new access card for new joiner and manage employee access card if any issue. -Create AXA employee insurance certificate as and when requested by employee on business travelling.