HR & Payroll Assistant
We are seeking an organized and proactive HR Assistant to join our Human Resources team. The HR Assistant will provide administrative support to HR operations, assist with recruitment, employee relations, payroll, and other HR tasks. This position is ideal for someone who is detail-oriented, enjoys working in a fast-paced environment, and has a passion for helping employees.
Key Responsibilities:
Recruitment & Onboarding:
- Assist with posting job vacancies on various job boards and social media platforms.
- Screen resumes, schedule interviews, and coordinate communication between candidates and interviewers.
- Conduct initial phone interviews and manage candidate documentation.
- Assist in the onboarding process for new hires, including preparing orientation materials and facilitating introductions to the team.
Employee Records & Documentation:
- Maintain employee records in compliance with company policies and legal requirements.
- Assist in updating and organizing HR files (both digital and physical).
- Process employee documents related to contracts, benefits, and personal data updates.
Payroll & Benefits:
- Assist with payroll preparation and data entry for timekeeping and attendance records.
- Help with administering employee benefits, including health insurance, retirement plans, etc.
- Assist in managing employee leave requests, such as vacation, sick leave, and maternity/paternity leave.
Training & Development:
- Assist in coordinating training sessions and employee development programs.
- Help track employee training records and ensure that required training is completed.
HR Reporting & Compliance:
- Generate HR reports related to staffing, employee performance, and other key metrics.
- Ensure compliance with employment laws, company policies, and internal processes.
- Assist in preparing materials for HR audits and reviews.
Employee Relations:
- Act as a point of contact for employees regarding HR-related inquiries.
- Assist in resolving basic employee concerns or refer issues to the HR Manager.
- Help coordinate employee engagement activities and company events.
General Administrative Support:
- Provide general administrative support to the HR team.
- Manage HR-related correspondence, including letters, emails, and other communications.
- Handle scheduling and appointments for HR leadership.
Qualifications:
Education:
Diploma or equivalent is required; an associate’s or bachelor’s degree in Human Resources or a related field is a plus.
Experience:
- Previous experience in an HR administrative role is desirable, but not mandatory.
- Familiarity with HR software and MS Office Suite (Word, Excel, PowerPoint) is a plus.
Skills:
- Excellent communication and interpersonal skills.
- Strong organizational and time management skills.
- Ability to handle confidential information with discretion.
- Attention to detail and accuracy in all tasks.
- Problem-solving abilities and proactive work ethic.
Job Type: Full-time
Pay: From RM2,200.00 per month
Benefits:
- Maternity leave
- Meal provided
Schedule:
- Monday to Friday
Supplemental Pay:
- Performance bonus
Ability to commute/relocate:
- Chemor: Reliably commute or planning to relocate before starting work (Required)
Expected Start Date: 03/03/2025