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Billing Specialist
Job Title: Billing Specialist
Job Summary: The Billing Specialist is responsible for ensuring that the company's billing process runs smoothly, accurately, and efficiently. This includes preparing and sending invoices, tracking payments, resolving billing discrepancies, and maintaining accurate records of transactions.
Key Responsibilities:
Generate and send accurate invoices to customers or clients based on agreements, services rendered, or products delivered.
Monitor accounts receivable and ensure timely payment collection.
Work with other departments to verify billing information and resolve any discrepancies or issues with invoices.
Address and resolve customer inquiries regarding billing issues or concerns in a professional and timely manner.
Maintain accurate records of all transactions, payments, and adjustments to accounts.
Reconcile billing records to ensure that all charges are correct and up to date.
Prepare monthly, quarterly, or annual reports for management on billing status, outstanding payments, and other financial data.
Assist with preparing statements for overdue accounts and follow up with clients as necessary.
Maintain and update billing software or systems as required, ensuring all information is accurate and up to date.
Collaborate with the accounting and finance teams to ensure that billing processes align with company policies and legal requirements.
Ensure compliance with all relevant laws and regulations related to billing and payments.
Perform other duties as required.
Associate’s or Bachelor’s Degree (preferred): A degree in Finance, Accounting, Business Administration, or a related field is often preferred for more advanced positions. Microsoft Office Skills: Strong working knowledge of Excel for tracking payments, generating reports, and analyzing data. The ability to maintain accuracy when creating invoices, processing payments, and reconciling accounts is crucial for minimizing errors and ensuring financial accuracy. Problem-Solving Ability: You’ll need to troubleshoot and resolve billing discrepancies and customer inquiries effectively. Time Management: The ability to manage multiple tasks, meet deadlines, and prioritize workloads is essential.Reliability: The role requires attention to deadlines, accuracy, and consistency in handling financial data. Adaptability: Ability to adjust to new billing software or changes in company processes or tax regulations. Team Player: Even though the role is specialized, collaboration with other departments like sales and accounting is necessary.
Annual Leave
Flexible Working Hours
Training Provided
Many more and based on your discussion with hiring manager.