Finance, HR & Admin Assistant

Finance Support:

• Assist in the preparation and processing of purchase request, invoices, payments, and expense claims.
• Assist Group Finance Department to maintain accurate financial records and support monthly reporting, including reconciliations and budget tracking.
• Liaise with Group Finance Department to ensure compliance with financial regulations and internal procedures.
• Monitor accounts receivable and payable (project management scope), ensuring timely follow-ups and payments.
• Support the preparation of financial documents for management review.

Human Resource Support:

• Assist and liaise with Group HR Department on all HR related matters.
• Maintain employee records, including contracts, and training logs.
• Coordinate recruitment processes, including posting job advertisements, screening resumes, and scheduling interviews.
• Manage onboarding and offboarding processes for new hires and departing employees.
• Track staff attendance, overtime, and review monthly claims form and compile for approval.
• Organize staff engagement activities, training sessions, and performance reviews.

Administration and Crew Support:

• Manage office supplies and inventory to ensure adequate stock levels.
• Handle day-to-day office operations, including scheduling meetings, maintaining calendars, and liaise with Group Travel Desk for coordinating travel arrangements.
• Ensure timely renewal of company licenses, registrations, and insurance policies.
• Maintain accurate records for crew work permits, medical fitness certifications, and competency training, ensuring all documents are up to date and compliant with regulatory requirements.
• Proactively schedule and coordinate medical check-ups, work permit renewals, and competency training for crew members to avoid lapses.
• Serve as the primary liaison to the Group HSE Department for all HSE-related matters, including ensuring compliance with safety policies, facilitating HSE audits, coordinating safety training, and maintaining records of safety certifications.
• Act as liaison with vendors, service providers, and government authorities for administration and crew-related matters.

Qualifications and Experience

Strong attention to detail and organizational skills.

Excellent communication and interpersonal skills.

Ability to manage multiple tasks and meet deadlines.

A proactive attitude and ability to work both independently and as part of a team.

Discretion in handling sensitive information.

Knowledge of work permit, medical certification, and competency training processes is an added advantage.

Job Type: Full-time

Pay: RM1,700.00 - RM2,500.00 per month

Benefits:

• Additional leave
• Health insurance
• Maternity leave
• Opportunities for promotion
• Parental leave
• Professional development

Schedule:

• Monday to Friday

Supplemental Pay:

• Overtime pay
• Performance bonus

Work Location: In person