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Jobs or company...

Operations Assistant

RM 2,667 - RM 2,667 / month
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Company: America Steel Trade Corporation

About Us: America Steel Trade Corporation is an international trading company headquartered in North Miami, Florida. AST specializes in sourcing, exporting/importing, and distributing commodities to the North, Central, and South American Markets.

Job Description

We are looking for a highly organized and detail-oriented Operations Specialist to manage and optimize logistics, import/export processes, contract administration, and overall operational efficiency. This role is critical in ensuring seamless daily operations, overseeing logistics tracking, managing documentation, handling purchase and sales contracts, and supporting financial processes. The ideal candidate will have experience in logistics or a related field, with a proactive mindset for process improvement and operational optimization.

Key Responsibilities:

  • Prepare and manage sales and purchase contracts, KYC processes, and all necessary documentation.
  • Track order status and oversee document preparation to ensure timely processing.
  • Organize and analyze data to support decision-making and operational improvements.
  • Assist in optimizing sales and operations workflows to enhance efficiency.
  • Maintain and update CRM systems, ensuring accurate usage reports and data tracking.
  • Develop and generate weekly and monthly performance reports.
  • Review and moderate RFQs and supplier offers to ensure accuracy, completeness, and compliance with company policies, including verifying freight cost prices of FOB offers.
  • Evaluate supplier proposals based on pricing, terms, service levels, and total cost-effectiveness.
  • Assess and verify freight, customs duties, and additional costs to ensure accurate calculations.
  • Monitor supplier performance, including reliability, delivery times, and contract adherence.
  • Identify areas to streamline workflows, enhance efficiency, and improve moderation accuracy.
  • Ensure supplier offers align with company policies, industry regulations, and quality standards.
  • Generate reports and insights on pricing trends, supplier performance, and market fluctuations to support strategic sourcing.
  • Collaborate with internal teams—including procurement, finance, marketing, logistics, and IT—to provide requested information and company best performance.
  • Work on all company’s internal CRM platforms and ensure the smooth processes management such as verification of buyers and sellers, document management, registration approvals, and compliance with moderation guidelines for RFQs/offers,etc.
  • Review and moderate RFQs and supplier offers to ensure accuracy, completeness, and compliance with company policies, including verifying freight cost prices of FOB offers and preparing offers/RFQs analysis.
  • Prepare and analyze offers and RFQs to enhance profitability, ensure competitiveness, and support strategic decision-making.

Job Type: Full-time

Pay: From RM2,667.00 per month

Benefits:

  • Opportunities for promotion
  • Work from home

Supplemental Pay:

  • Performance bonus
  • Yearly bonus

Experience:

  • Microsoft Excel: 3 years (Required)
  • Procurement management: 3 years (Preferred)
  • Supplier management: 3 years (Preferred)
  • Logistics/custome documentation: 3 years (Required)
  • Data management: 3 years (Required)
  • CRM software: 3 years (Required)
  • Import/Export: 3 years (Preferred)

Language:

  • English (Required)