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Admin Executive

RM 2,000 - RM 2,000 / month

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Job responsibilities:

Ø Welcome and assist visitors, clients, and vendors, ensuring a positive first impression.

Ø Handle incoming calls, redirect them to the appropriate person, and take messages when necessary.

Ø Keep the reception area tidy and presentable, ensuring a professional environment.

Ø Monitor and order office supplies (stationery, pantry items, etc.)

Ø Liaise with office suppliers, cleaners, and other service providers to ensure smooth operations.

Ø Organize and maintain both digital and physical files, records, and documents.

Ø Perform data entry tasks such as updating employee or client databases, ensuring accuracy and timeliness.

Ø Schedule and coordinate the use of meeting rooms, ensuring they are prepared and equipped for meetings.

Ø Coordinate with the candidates for their availability and schedule interviews

Ø Handle incoming and outgoing mail and courier services, ensuring timely delivery to the right individuals.

Ø Manage general company inboxes, responding to or redirecting inquiries as needed.

Ø Assist in managing schedules for key executives or departments, ensuring appointments and meetings are well-organized.

Ø Schedule and confirm appointments or meetings, and send reminders as needed.

Ø Coordinate with vendors for the maintenance of office equipment (printers, phones, etc) and report any issues to higher management

Ø Assist HR with on boarding new employees by coordinating welcome kits and facilitating introductions.

Ø Collect, track, and submit employee time sheets for payroll processing, if required.

Ø Monitor staff attendance and help maintain attendance logs for reporting purpose.

Ø Respond to general inquiries, both in person and over the phone, providing accurate information or directing to the appropriate department.

Ø Assist clients or visitors with any special requests, ensuring excellent customer service.

Ø Handle petty cash transactions, maintain records, and ensure timely reimbursement processes.

Ø Provide administrative assistance to other departments as needed.

Ø Assist with special projects or tasks that require administrative support on an ad hoc basis.

Job Type: Full-time

Pay: From RM2,000.00 per month

Schedule:

  • Monday to Friday
  • Weekend jobs

Work Location: In person

Expected Start Date: 03/03/2025