HR Payroll Executive

Key Responsibilities:

Payroll Processing:

• Process the payroll for all employees in a timely and accurate manner.
• Ensure all payments are made correctly, including salaries, bonuses, deductions and overtime.
• Calculate and ensure proper deductions such as taxes, insurance and retirement contributions.
• Check and process leave entitlements, including vacation, sick leave and other paid time off.
• Respond to payroll-related queries from employees, providing explanations of deductions, benefits, and other payroll-related matters.
• Provide accurate information on pay discrepancies and resolve issues in a timely manner.
• Conduct investigation into employee misconduct and recommend appropriate actions.

Data Management:

• Maintain and update employee payroll records.
• Ensure all employee information, such as personal details, job titles and salary rates are up-to-date.
• Handle adjustments to employee records, such as promotions, salary changes or terminations.
• Maintain confidentiality of payroll information and adhere to company policies regarding data protection.
• Ensure all payroll documentation is organized and stored in compliance with legal requirements.

Disciplinary Handling:

• Manage the disciplinary process by addressing employee misconduct, performance issues, and breaches of company policies.
• Conduct investigations into complaints or incidents of misconduct, ensuring a fair and consistent approach.
• Advise managers and supervisors on disciplinary actions and help ensure consistent implementation of company policies.
• Organize and document disciplinary meetings, issuing warnings, and providing support to both managers and employees throughout the process.
• Support conflict resolution, promoting a positive and respectful workplace culture.
• Ensure compliance with legal and ethical standards when dealing with disciplinary matters.

Skills and Qualifications:

Education:

• A bachelor's degree in Human Resource, Finance, Business Administration or a related field.
• Certification in payroll management is an advantage.

Experience:

• Minimum of 2-3 years of experience in payroll processing or a related field.
• Experience using payroll software (HR2000 or similar systems).

Skills:

• Strong knowledge of payroll regulations and tax laws.
• Proficiency in MS Office, particularly Excel.
• Excellent attention to detail and organizational skills.
• Ability to handle confidential information with discretion.
• Strong communication and interpersonal skills to effectively interact with employees and management.

Attributes:

• Strong analytical and problem-solving skills.
• Ability to work under pressure and meet deadlines.
• High degree of accuracy and integrity in handling payroll data.

Key Responsibilities:

Payroll Processing:

• Process the payroll for all employees in a timely and accurate manner.
• Ensure all payments are made correctly, including salaries, bonuses, deductions and overtime.
• Calculate and ensure proper deductions such as taxes, insurance and retirement contributions.
• Check and process leave entitlements, including vacation, sick leave and other paid time off.
• Respond to payroll-related queries from employees, providing explanations of deductions, benefits, and other payroll-related matters.
• Provide accurate information on pay discrepancies and resolve issues in a timely manner.
• Conduct investigation into employee misconduct and recommend appropriate actions.

Data Management:

• Maintain and update employee payroll records.
• Ensure all employee information, such as personal details, job titles and salary rates are up-to-date.
• Handle adjustments to employee records, such as promotions, salary changes or terminations.
• Maintain confidentiality of payroll information and adhere to company policies regarding data protection.
• Ensure all payroll documentation is organized and stored in compliance with legal requirements.

Disciplinary Handling:

• Manage the disciplinary process by addressing employee misconduct, performance issues, and breaches of company policies.
• Conduct investigations into complaints or incidents of misconduct, ensuring a fair and consistent approach.
• Advise managers and supervisors on disciplinary actions and help ensure consistent implementation of company policies.
• Organize and document disciplinary meetings, issuing warnings, and providing support to both managers and employees throughout the process.
• Support conflict resolution, promoting a positive and respectful workplace culture.
• Ensure compliance with legal and ethical standards when dealing with disciplinary matters.

Skills and Qualifications:

Education:

• A bachelor's degree in Human Resource, Finance, Business Administration or a related field.
• Certification in payroll management is an advantage.

Experience:

• Minimum of 2-3 years of experience in payroll processing or a related field.
• Experience using payroll software (HR2000 or similar systems).

Skills:

• Strong knowledge of payroll regulations and tax laws.
• Proficiency in MS Office, particularly Excel.
• Excellent attention to detail and organizational skills.
• Ability to handle confidential information with discretion.
• Strong communication and interpersonal skills to effectively interact with employees and management.

Attributes:

• Strong analytical and problem-solving skills.
• Ability to work under pressure and meet deadlines.
• High degree of accuracy and integrity in handling payroll data.