Project Manager

Role: Project Manager (National Symposium)

Start Date: Immediate

Employment Type: Full time, 1-Year Contract (Renewable)

Location: Kuala Lumpur, Malaysia

OBJECTIVE OF THE ROL

EThis role primarily leads the end-to-end project management of National Symposium in order to ensure a positive and meaningful experience for all attendees, including teachers, students, public and private stakeholders

.
MISSION FOR THE RO

LEWith the larger purpose of achieving National Symposium’s Vision and Goals, the National Symposium Project Manager works within Teach For Malaysia (TFM)’s PDG Team t

• o:Design the overall programmatic and logistics flow for
• NSEnsure that the internal project planning and deliverables for NS is achieved and completed on time, within scope, and on budge
• t.Ensure reporting to Working Committee is completed in a timely mann

er
DUTIES AND RESPONSIBILIT

IES
Project Planning and Coordinat

• ion:Develop detailed project plans, schedules, and timeli
• nes.Estimate resource needs and manage allocation of resources (e.g., team members, budget, materia
• ls).Identify project dependencies and potential risks, and develop mitigation strateg

ies.
Procure

• ment:Manage the procurement process for all materials purchased / rented for usage during National Symp
• osiumManage inventory count for assets related to National Symp
• osiumSourcing out the procurement of STEM Kit to be distributed and delivered to the graduating cohort of Program Duta

Guru
Content and Series Pla

• nning:Manage the internal series team to develop session content that aligns with the symposium’s objec
• tives.Create and implement a series of thematic events leading up to the symposium to build engagement and mom

entum.
Execution and Implemen

• tation:Effectively manage all logistical matters with regards to National Symposium; including, but not limited to registration, inventory, technology, merchandis
• e, etc.Work with session owners to provide recommendations for learning expe
• rience.Develop, implement and maintain effective processes and communication structures that allow for smooth and efficient communication within the movement and with external stake
• holdersDesign and execute an efficient and comprehensive strategy for the operations team to work throughout the planning and execution of National Sy
• mposiumManage an Operations Associate to execute the aforementioned s

trategy
Risk Man

• agement:Proactively identify and assess project risks and issues, and implement contingenc
• y plans.Capture and track issues, risks and all relevant updates on event operations implementation from all relevant sources, and collaborate with the related stakeholders to address any if n

ecessary
Budget and Cost Man

• agement: Develop and manage project budgets, ensuring efficient use of financial r
• esources.Monitor and control project costs to ensure the planning and execution of the National Symposium is o
• n budget.Any other responsibilities assigned as required to support the needs of the organisation where ap

propriate
KEY MEASURES

• OF SUCCESSMeasure 1 - Successful delivery of the National
• SymposiumMeasure 2 - On-time reporting for external stakeholders (Working

Committee)
REQUIRED CO

• MPETENCIES Aligned to TFM Core Values: Sense of Possibility, Excellence, Collaboration &
• ; IntegrityPassion for TFM’s mission, the education field, and developing people’
• s potentialProactive self-starter with the ability to manage multiple streams of work, and independently prior
• itise tasksStrong desire to learn new things and grow pro

fessionally
Role-Specific

• CompetenciesLeadership & Team Management: Ability to lead, motivate, and manage teams, delegate tasks, and resolv
• e conflicts.Project Planning & Execution: Strong skills in scheduling, resource allocation, scope, and time management to ensure proj
• ect success.Risk & Change Management: Expertise in identifying risks, mitigating them, and handling project changes with minimal
• disruption.Stakeholder Management: Building relationships, managing expectations, and ensuring alignment with stakeh

older goals.
Years of experience &

• qualificationAt least 4 years experience in any
• related fieldCandidates with event management experience
• is preferredBachelor's Degree in any r

elated field.
Leadership Experience & Tea

• m AdaptabilityAbility to be adaptable in an entrepreneurial, fast-paced, and dynam
• ic environmentStrong interpersonal skills and ability to work collaboratively with all levels of employees an
• d stakeholdersAble to think strategically, critically, innovatively, and in a reso
• urceful mannerAble to build and maintain good relationships with internal and externa

l stakeholders
Language & Techni

• cal ProficiencyStrong written and verbal skills and excellent proficiency in English and basic proficiency in
• Bahasa MalaysiaExcellent proficiency in MS Word, Power
• point and ExcelWilling and able to readily adopt and utilise any TFM database or technological platform / application (i.e. Google Suites, Confluence, Salesfo